Co-worker Leave of Absence Specialist

A.Y. McDonald Industries is a family of companies that includes A.Y. McDonald Mfg. Co., Cambridge Brass, Chicago Fittings Corporation, JCM Industries, McDonald Plastic Molding, and Val-Matic Valve & Mfg. Corp. Each subsidiary works to take care of the customer - our Boss. The first step in achieving this goal is taking care of our co-workers. To be a member of A.Y. McDonald means you thrive in a fast paced, innovative, and ever-changing atmosphere. Experience top notch benefits, advancement opportunities, and a team that wans you to succeed!

Job Summary

The Co-worker Leave of Absence Specialist administers and coordinates co-worker leaves of absence in compliance with federal, state, and company policies. This role serves as the primary point of contact for co-workers, managers, and external vendors regarding leave eligibility, documentation, and return‑to‑work processes, ensuring a consistent, compliant, and supportive co-worker experience. This is a new role to our organization, helping to streamline and provide the best experience while co-workers deal with whatever situation is causing a disruption in work.

Key Responsibilities include:

• Administer all leave programs, including FMLA, ADA/Reasonable Accommodation, short‑term and long‑term disability, workers’ compensation, military leave, and applicable state/local leave laws
• Determine eligibility, track leave usage, and ensure accurate designation and documentation
• Maintain compliance with federal, state, and local regulations and internal policies
• Monitor overlapping leave types and coordinate benefits continuation as required

Co-worker & Manager Support

• Serve as the primary point of contact for co-workers and managers regarding leave questions and processes
• Clearly explain leave options, rights, responsibilities, and timelines
• Provide guidance to managers on attendance impacts, return‑to‑work expectations, and accommodations

Vendor & Internal Coordination

• Coordinate with third‑party leave and disability vendors, payroll, benefits, and HR partners
• Ensure timely exchange of information and accurate recordkeeping
• Follow up on medical certifications, recertifications, and return‑to‑work documentation

Documentation & Recordkeeping

• Maintain confidential and accurate leave records in HRIS and co-worker files
• Generate reports related to leave usage, trends, and compliance
• Support audits and internal reviews as needed

Process Improvement

• Identify opportunities to improve leave processes, communication, and co-worker experience
• Assist with updating policies, procedures, and manager/co-worker resources
• Stay current on regulatory changes impacting leave administration

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field or equivalent experience
• 2–4 years of experience administering leaves of absence or benefits
• Working knowledge of FMLA, ADA, STD/LTD, and related employment laws
• Experience working with HRIS systems and leave tracking tools

Preferred Qualifications

• Experience in a manufacturing or multi‑location environment
• Familiarity with state‑specific leave laws
• Experience coordinating with third‑party leave administrators

Key Competencies

• Strong attention to detail and confidentiality
• Clear, empathetic, and professional communication skills
• Ability to manage multiple cases and deadlines simultaneously
• Sound judgment and consistency in applying policies
• Collaborative approach with HR partners and leadership