What are the responsibilities and job description for the Area Administrative Assistant position at A-T Controls, a Vytl Company?
Job Summary
Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Process all invoices received for payment through the AP Invoice submission/Escalation form. Perform administrative functions pertaining to the operation of the company and the safety of company personnel.
Primary Duties & Responsibilities
Responsible for maintaining electronic records on all employees in the region for training, safety, plant site-specific, ISTC, Safety Council, etc. Process all invoices received for payment through the AP Invoice submission/Escalation form. Perform administrative functions pertaining to the operation of the company and the safety of company personnel.
Primary Duties & Responsibilities
- Maintain electronic records for all employees in the area including, but not limited to:
- Training (Internal and OEM)
- Safety & Quality (Internal & Customer specific)
- ISNetworld/Safety Council/ISTC, etc.
- Plant Site-Specific
- TWIC
- OSHA training
- Maintain electronic records for all equipment (not to include preventive maintenance) for all facilities in the area. Including but not limited to:
- Mobile Units
- Calibrated Equipment
- SIS Vehicles
- Fork Lifts
- PMI Locker/PMI Gun
- Assist with resolving AP/AR issues
- Set-up new vendors and credit apps
- Reconcile credit card statements
- Handle all technician per diem for assigned facilities
- Data entry for service work with attention to detail and timely execution
- Input purchase orders for materials required to complete orders and issue POs to vendors
- Routinely communicate with vendors to monitor delivery dates
- Purchasing of Safety, shop, and office supplies for assigned facilities
- Answer phones, filing, and continuously improve process for assigned facilities
- Other duties as assigned by Area Operation Director
- Education & Experience
- HS Education or GED equivalent
- Solid understanding of basic bookkeeping
- Skills & Abilities:
- Highly organized
- Effective time-management
- Detail-oriented
- Self-Motivated
- Oracle
- Must be able to travel and have a clear driving record in accordance to company driving guidelines
- Clear background check and drug/alcohol screening
- Travel: less than 5%
- Lifting up to 20 pounds
- Bending, stooping, walking