What are the responsibilities and job description for the Executive Assistant position at A Step Above Case Management?
Job Summary:
A Step Above Case Management is seeking an experienced and motivated Executive Assistant to join our agency. The role consists of more than administrative duties. This role requires an individual that can balance many tasks for their executive as well as themselves, acting as an extension of their executive as well as a bridge from executive to managers and other staff members.
Duties/Responsibilities:
· Provides high-level administrative support and assistance to the Executive Director.
· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
· Arranges travel and accommodations for executives.
· Must have a passport and the ability to travel.
· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
· Performs office tasks including maintaining records, ordering supplies
· Performs additional duties as assigned by executives.
· Performs other related duties as assigned.
Required Skills/Abilities:
· Excellent verbal and written communication skills.
· Excellent organizational skills and attention to detail.
· Excellent time management skills with a proven ability to meet deadlines.
· Ability to function well in a high-paced and at times stressful environment.
· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
· Ability to maintain high level of discretion at all times.
· Extremely proficient with Microsoft Office Suite or Google software with the ability to learn new or updated software.
Education and Experience:
· High school diploma required, Bachelor’s degree in Business Administration or related field preferred.
· At least 2 years of related experience required.
Physical Requirements:
· Prolonged periods sitting at a desk and working on a computer.
· Must be able to lift up to 50 pounds at times.
Travel Requirements: up to 30%
Pay: $65,000.00 - $85,000.00 per year
Work Location: In person
Salary : $65,000 - $85,000