What are the responsibilities and job description for the Executive Assistant position at A PRENTICE RAY & ASSOCIATES LLC?
About the Role:
A Prentice Ray & Associates LLC is looking for a sharp, proactive Administrative Assistant III to join our team in Washington, DC. This is an exciting opportunity to play a pivotal role in supporting senior leadership at a dynamic professional services firm in the heart of the nation's capital.
Responsibilities:
- Provide administrative support to division management and staff while managing competing priorities and tight deadlines
- Manage leadership calendars, schedule appointments, and coordinate meetings
- Serve as a liaison between management, staff, government offices, and external stakeholders
- Communicate office procedures, reporting requirements, and management instructions accurately and professionally
- Prepare, edit, and proofread correspondence, reports, presentations, and briefing materials
- Maintain and review time and attendance records, coordinate staff leave schedules, verify supporting documentation, and submit reports for processing
- Research travel options, arrange airline and hotel reservations, and prepare travel authorizations and vouchers using E2 Solutions
- Coordinate logistics for domestic and overseas seminars, conferences, and meetings, including scheduling with overseas offices
- Maintain office files, inventory supplies, and place supply orders using GSD Tracker and GSA Advantage
- Monitor office equipment functionality and coordinate support as needed
- Screen telephone calls, take messages, route inquiries, and maintain the office telephone tree
- Proactively address the administrative needs of division clients and staff
Requirements:
- High school diploma required; bachelor’s degree highly preferred
- 5 years of experience in an administrative support position
- Proficiency in Microsoft Office Suite, E2 Solutions, GSD Tracker, and GSA Advantage
- Excellent organizational and time management skills with strong attention to detail
- Strong written and verbal communication skills
- Strong analytical and reasoning skills
- Excellent interpersonal skills and a proactive approach to client service
- Ability to manage multiple priorities and produce accurate work under tight deadlines
- Professional demeanor, self-motivation, and initiative
About Us:
A. Prentice Ray & Associates, LLC (APRA) is a professional services firm serving federal government clients. Our team is committed to excellence, collaboration, and responsive client support. We provide a professional and supportive work environment where employees can contribute their expertise, grow their skills, and make a meaningful impact.