Administrative Specialist

Position Summary

Administrative Specialists are responsible for assisting management with all administrative responsibilities, including but not limited to project document verification, correction, training, and reporting.

Position Responsibilities

•           Compile, verify, and enter project data into data tracking system

•           Prepares reports and presentation materials, schedules meetings

•           Audit project documentation for accuracy to ensure accurate customer billing (I.e. Project Tracking Log Sheets)

•           Train project team members on proper completion of service delivery documentation

•           Ensure their work areas are 5s compliant

•           Paperwork filing

•           Effectively communicate w/ clients to comply with client requests

•           Receives and directs visitors

•           Answer all incoming calls and route to correct support person

•           Maintain office supplies available and order as needed

•           Maintain organization of copy room, kitchens and all upstairs common areas

•           Send FedEx packages as requested, sorts and distributes mail

•           Be capable of working with minimum supervision

•           Travel to project locations, as needed

•           Be customer service driven

•           All other duties, as assigned

 Essential Skills and Functions

•           Communication – communicates effectively, in verbal and written formats, with all levels of staff, customers, and temporary employees

•           Teamwork – supports needs of Operations Team, maintains a positive, professional attitude

•           Time Management/Prioritizing – exercises strong time management skills and shifts priorities as needed

•           Organization – completes invoice tracking sheets and keeps front desk files in good order so that Accounting and Project Manager can easily access/understand information

•           Self-Directed – Works with minimal supervision, continuously strives to grow in skill set and take initiative, makes suggestions for process improvements

Position Qualifications - KSA (Knowledge, Skills, and Abilities)

•           Strong written and verbal communication skills

•           Typing (45 wpm or more)

•           Microsoft Office proficient, specifically Word, Excel, PowerPoint, and Outlook

•           High School Diploma/GED

Physical Requirements and Work Environment

Ability to stand, walk, stoop, kneel, crouch and manipulate weights of 10 – 50 pounds for extended periods of time. Hand/eye coordination with arm/hand/finger dexterity including the ability to grasp with visual acuity. Corrected 20/20 vision with no color blindness. Read, comprehend, and apply written work instruction. Able to pass a criminal background check and Able to pass initial and subsequent drug screenings 

Company Values

•           Customer Centric

•           Play Like a Champion

•           Leaders Go First

•           Have Each Others Back

•           Always Be Learning

•           Data Driven Decisions

•           Get to Yes

PeopleLink Group is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected status under federal, state, or local law. We are committed to fostering a diverse and inclusive workplace.

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