What are the responsibilities and job description for the Administrative Specialist position at A Place For You?
Company Description A Place For You is a homeless service agency committed to supporting individuals experiencing homelessness with compassion and respect. The organization is grounded in the belief that every person has inherent value and potential, and deserves to be treated with dignity and kindness. A Place For You provides a safe, welcoming environment where individuals can access resources, guidance, and practical support to navigate personal and housing-related challenges. Team members work collaboratively to empower guests toward stability, well-being, and long-term solutions.
Role Description The Administrative Specialist is a full-time, on-site role based in Pine City, MN. This position is responsible for managing day-to-day administrative tasks, including answering phones, greeting visitors, scheduling appointments, and maintaining organized records and files. The Administrative Specialist assists with data entry, reports, and documentation to support program operations and compliance requirements. This role also involves coordinating office supplies and equipment, supporting staff with administrative needs, and helping guests access information and resources in a professional and compassionate manner. The Administrative Specialist works closely with team members to ensure smooth office operations and contributes to a welcoming, inclusive environment.
Qualifications
Role Description The Administrative Specialist is a full-time, on-site role based in Pine City, MN. This position is responsible for managing day-to-day administrative tasks, including answering phones, greeting visitors, scheduling appointments, and maintaining organized records and files. The Administrative Specialist assists with data entry, reports, and documentation to support program operations and compliance requirements. This role also involves coordinating office supplies and equipment, supporting staff with administrative needs, and helping guests access information and resources in a professional and compassionate manner. The Administrative Specialist works closely with team members to ensure smooth office operations and contributes to a welcoming, inclusive environment.
Qualifications
- Candidates should possess strong administrative and organizational skills, including scheduling, recordkeeping, and data entry.
- Candidates should possess solid communication and interpersonal skills to interact effectively with guests, colleagues, and community partners.
- Candidates should possess basic computer and office software skills (e.g., email, word processing, spreadsheets, and database entry).
- Candidates should possess problem-solving and multitasking abilities, with attention to detail and reliability in completing tasks.
- Relevant experience in social services, nonprofit settings, or customer service is beneficial.
- Ability to maintain confidentiality, exercise sound judgment, and demonstrate empathy in working with individuals facing homelessness.
- High school diploma or equivalent required; additional coursework or training in administration or human services is a plus.
- Ability to work on-site in Pine City, MN, and collaborate effectively within a diverse, mission-driven team.