General Admin Assistant

We are seeking a dynamic and highly organized General Administrative Assistant to join our team! This is a part time, hybrid position based in Mesa, AZ, combining remote work with in person days at our location, so we're looking for someone local to the area. This vital role ensures the smooth operation of daily office activities, providing exceptional support across administrative, clerical, and customer service functions. The ideal candidate will be proactive, detail oriented, and possess excellent communication skills, ready to handle multiple tasks with enthusiasm and follow direction closely. Your contribution will help foster an efficient work environment, support client interactions, and maintain seamless office management.

Duties

• Write clear, professional emails to clients and manage client communication through our CRM
• Maintain organized filing systems, both digital and paper, to ensure quick retrieval of important documents
• Perform data entry tasks accurately using Microsoft Office tools such as Word, Excel, and Gmail Workspace
• Assist with calendar management and scheduling appointments for team members or clients
• Support office management tasks such as supply tracking and general administrative upkeep

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills, this is required
• Comfortable using a CRM to manage and track client communication
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and computer literacy skills
• Excellent written communication and email etiquette for professional client interaction
• Ability to follow instructions closely and work independently without frequent check ins
• Ability to handle confidential information discreetly and responsibly
• Strong typing speed, proofreading skills, and attention to detail for accurate data entry and document review
• Demonstrated time management skills to prioritize tasks efficiently in a fast paced environment

Must be local to the Mesa, AZ area and available for both remote and in person work

Pay: $18.00 - $22.00 per hour

Application Question(s):

• Do you have experience using a CRM to manage client communication? If yes, which one(s)?
• This role requires writing professional emails to clients daily. Please briefly describe your experience with client email communication.
• This role requires closely following written instructions and processes. Can you give an example of a time you followed detailed instructions in a previous job?

Experience:

• office administration or clerical: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Mesa, AZ 85212 (Required)

Work Location: Hybrid remote in Mesa, AZ 85212

Salary : $18 - $22