Property Accounting Specialist

Description

JOB SUMMARY:

The Property Accounting Specialist is responsible for overseeing the day-to-day operations of assigned housing properties, ensuring safe, compliant, supportive living environments for residents as well as all accounting and financial functions related to the organization’s real estate and properties. This role coordinates housing operations and compliance while supporting housing stability and resident satisfaction in alignment with A New Leaf’s (ANL) mission and values. This role works closely with the Finance team and a third-party property management company to ensure accurate financial records, timely reporting, and proper reconciliation of property-related activities. The position regularly used QuickBooks (QB) to manage general ledger entries, reconciliations, and financial reporting to multiple properties.

Duties/Responsibilities:

Housing Operations, Property Management, and Property/Lease Accounting

· Oversee daily operations of assigned housing units or properties.

· Work with ANL’s external Property Management Company, being the primary liaison for billing, expenses, and financial reporting.

· Communicate with internal teams regarding property budgets, rent collections, and expense tracking.

· Resolve discrepancies related to rent, expenses, or property statements in a timely manner.

· Maintain accurate housing records, occupancy data, and documentation.

· Record and maintain property-related financial transactions in QB, including rental income, deposits, expenses, and allocations by property.

· Review and reconcile rent rolls, tenant ledgers, and monthly statements received from the property management company.

· Ensure lease terms are accurately reflected in billing and accounting records.

· Track move-ins, move-outs, rent adjustments, and other lease-related activity in coordination with property management.

· Identifying state and federal trends in housing, including funding.

· Identify state and federal funding opportunities.

· Develop a network with legislators, community partners and other state and federal entities to poise ANL with maximum knowledge and growth.

Financial Reporting/Reconciliation, Compliance and Risk Management

· Ensure compliance with housing regulations, funder requirements, and internal policies.

· Prepare for inspections, audits, and licensing visits as required.

· Enforce lease terms and housing rules consistently and respectfully.

· Identify and address safety risks and emergency situations.

· Perform monthly bank and balance sheet account reconciliations related to property operations.

· Prepare and post journal entries, accruals, and adjustments.

· Assist with month-end close for property-related accounts.

· Generate financial reports by property and provide variance explanations as needed.

· Support annual audits, grant reviews, and financial examinations by providing property-related documentation.

Resident Support & Housing Stability

· Serve as a primary point of contact for residents regarding housing-related concerns.

· Address resident complaints and conflicts using professional communication and de-escalation techniques.

· Support resident move-ins, move-outs, and housing transitions.

· Promote positive community living and housing stability.

· Work with prospective tenants and their families to prepare all required documentation to process a lease.

Administrative & Financial Oversight

· Maintain accurate housing and property accounting records, occupancy data, and documentation as well as report this information as needed.

· Ensure compliance with internal accounting controls, lease requirements, and organizational policies.

· Assist and monitor housing-related budgets, forecasting, and operational expenses property-related.

· Review invoices and coordinate with finance and leadership as needed.

§ Utilize housing management systems accurately and timely.

§ Perform other accounting and administrative related duties as assigned to benefit the mission.

Requirements

Required Skills/Abilities:

§ Have and maintain a valid driver’s license, including dependable vehicle/transportation to and from work, and automobile insurance coverage at all times, to ensure you are eligible to operate company vehicles.

§ Ability to communicate verbally and in writing.

§ Work flexible schedule based on the those served by and the needs of A New Leaf, Inc., including but not limited to working scheduled evenings or weekends based on the department/event need.

§ Expressed desire to work with as well as a positive attitude when working with individuals with developmental disabilities and autism.

§ Strong organizational skills and an ability to thrive and be productive equally in a team oriented or autonomous environment.

§ Ability to clearly exemplify A New Leaf, Inc.’s Core Values of Client-Centered/Customer-Focused; Professionalism; Innovation; and Collaboration.

Education and Experience:

§ Bachelor’s degree in social services, housing, property management, or a related field (or equivalent experience).

§ 2–4 years of experience in housing, property management, or supportive services.

§ Knowledge of housing regulations, tenant relations, and safety standards.

Physical Requirements:

§ Prolonged period sitting at a desk and working on a computer as well as ability to walk housing sites and conduct on-site inspections with collaboration with Operations team.

§ Ability to respond to emergencies and on-call needs as required.

§ Bending, stooping, and lifting a minimum of 20lbs.