Administrative Assistant

A.L.P. is an international leader in designing, manufacturing, and distributing components for lighting and other technical industries. With world-class capabilities in plastics molding, metal fabrication, and other high-tech processes, A.L.P. offers challenging, rewarding job opportunities in a variety of career specialties. We are global in reach, with locations throughout North America and Europe.

Compensation is competitive. Our benefit package includes: Health, Dental, and Vision Insurance, 401k, generous paid time off, and tuition reimbursement. Employees enjoy a team atmosphere, advancement opportunities, and a learning culture that includes ongoing in-house training. Our employees are empowered to provide superior service and product performance to every customer.

FUNCTION: Provides a variety of administrative and receptionist services for the facility and its supporting departments.

RESPONSIBILITIES:

• Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Perform general office duties, such as filing, ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Prepare responses to correspondence containing routine inquiries.
• Explain company personnel policies, benefits, and procedures to employees or job applicants.
• Compile and prepare reports and documents pertaining to personnel activities.
• Present training material to employees.
• Process, verify, and maintain personnel related documentation, including staffing, recruitment, training.
• Orders and maintains supplies and arranges for office equipment maintenance.
• Provides assistance when needed to the Buyer. Coordinates the purchase of all non-production items. Enters requisitions for various departments. Print and fax purchase orders and track past due items. Cover duties of Purchasing Department in Buyer’s absence.
• Cover duties of Inventory Controller position when needed.
• Completes various tasks associated with Human Resources Department, including but not limited to clerical duties, fielding employee questions and needs, coordinating employee events, and employee recruitment/hiring assistance.
• Coordinates all scheduling duties associated with A.L.P. Europe shipments, from order receipt and entry through shipment pick up.

EDUCATION/EXPERIENCE REQUIRED

• College coursework helpful
• Six months to one year related secretarial and/or administrative experience and/or training in similar environment
• Experience working with manufacturing environment a plus.
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint.
• Excellent written and verbal skills.
• Experience with multiple phone line systems

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person