Office assistant

Job Description Job Title: Administrative Assistant

Department: Human Resources

Reports to: Senior Administrative Assistant

POSITION SUMMARY:

An Assistant Administrator, or Administrative Assistant, oversees carrying out day-to-day organizational tasks andfacilitating efficient communication across an entire office or specific department. They answer phones, manageoffice calendars, update databases and complete general clerical work and recordkeeping tasks.

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:

(List is not intended to detail all aspects of the assigned work but it’s representative of the job’s overall responsibilitie s.)

Assistant Administrators oversee working with vendors to maintain office equipment and supplies. Creation ofreports, spreadsheets and presentations may also be included in their job description. Provides administrative support to ensure efficient operation of office as directed by the Senior Administrative Assistant

Answers phone calls, schedules meetings and supports visitors.

• Exhibits polite and professional communication via phone, e-mail, and mail.

Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

• Ensures compliance with all record keeping processes and policies.

Supports team by performing tasks related to maintaining an organized, clean and safe work environment.
Maintains supplies inventory, supports replenishment and procurement as needed.

• Contributes to team effort by accomplishing related results as needed.

Other duties as assigned by supervisor.

JOB SCOPE:

Responsible for supporting administrative duties across multiple departments if needed to ensure support of completion of all company-wide projects.

KNOWLEDGE SKILLS AND ABILITIES:

Microsoft Office 365- Must be able to demonstrate advanced proficiency with Microsoft Excel andhigh proficiency using Word and Outlook; navigating SharePoint is desirable.
Professional Communication- Must be able to demonstrate professional verbal communication. Must be able to demonstrate exceptional written communication skills, including correct grammar,spelling and syntax, in the creation of letters, emails and other documents and communications.
Common Office Technologies- Must be able to utilize common office technologies which mayinclude printers, copiers, scanners, fax machines, phone systems, cellular and other mobile devices appropriate in a business environment.
Organization- Must be able to demonstrate the ability to maintain an orderly and organized physical and digital environment.

EDUCATION AND/OR EXPERIENCE:

High School Diploma
1-2 years of experience in an administrative support role.

 

 

225 East Chicago Street, Jonesville, MI 49250 Phone (517)995-4JAG – Fax (517) 995-7JAG

www.jagmarinegroup.com

 

Experience in working in marine or industrial services desirable but not required.

PHYSICAL DEMANDS:

Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity.