Office Admin Assistant

We’re looking for a skilled Office Assistant to join our administrative team and help keep our operations running smoothly.

Position Overview

The Office Assistant will provide comprehensive administrative and accounting support to ensure the efficiency of office operations. This position requires a motivated, detail-oriented individual with proven experience in bookkeeping, office management, and general administrative duties.

This is not an entry-level position — prior experience in a similar administrative or accounting support role is required.

Key Responsibilities

• Perform bookkeeping functions including Accounts Payable (AP), Accounts Receivable (AR), and collections.
• Conduct credit checks and assist in managing customer accounts.
• Process, scan, and organize paperwork related to accounting, production, and administration.
• Answer phones, greet visitors, and provide excellent customer service.
• Provide backup support to the Accounting Manager as needed.
• Manage office supplies, purchasing, and vendor relationships.
• Assist with general administrative tasks to support the office staff and management team.
• Ensure files, records, and systems are well-organized and maintained.

Qualifications

• Minimum 3 years of experience in an office assistant, accounting clerk, or similar role.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), and standard office equipment. 
• Strong attention to detail, organization, and time management skills.
• Excellent written and verbal communication abilities.
• Ability to handle confidential information with integrity and discretion.
• Team-oriented with a proactive approach to problem-solving.