Confidential Assistant

The Virginia Economic Development Partnership (VEDP) is seeking a Confidential Assistant in the Executive Office to coordinate and support the efforts of VEDP’s Chief Executive Officer and other Senior Leaders' engagement with state, regional, and local economic development partners to ensure positive and productive relationships.

Responsibilities:

• Accompany and support the CEO during all travel (to include frequent overnight trips), managing logistics and on-the-ground coordination for meetings and events 
• Prepare travel itineraries and ensure all arrangements align with the CEO’s schedule 
• Work cross-functionally to assemble meeting binders and briefing materials; conduct background research for CEO engagements 
• Coordinate with staff and the Marketing & Communications team for accurate, timely communications and social media content
• Track stakeholder engagements and maintain up-to-date contact records
• Provide backup scheduling and real-time communication support
• Serve as an extension of the Chief of Staff by helping manage the CEO’s flow of information, priorities, and follow-ups
• Capture takeaways and commitments from meetings and ensure follow-through via the Chief of Staff
• Handle sensitive political, partner, and personnel information with rigorous discretion

Skills:

• Sound judgment and discretion in handling sensitive and confidential information
• Strong organizational skills; able to manage multiple priorities and shifting demands 
• Excellent interpersonal and communication abilities, including professional interaction with senior leaders and external stakeholders 
• Strong notetaking and distillation skills
• Ability to synthesize complex information quickly
• Strong political and organizational savvy
• Ability to notice inconsistencies or gaps and resolve them proactively
• Ability to maintain composure and problem-solve under pressure 
• Diplomacy and tact when interacting with senior partners
• Proficiency with Microsoft Office Suite and collaboration tools (e.g., Teams, SharePoint, Zoom) 
• Familiarity with Salesforce or other customer relationship management (CRM) systems preferred 
• Prior experience in communications, scheduling, or stakeholder engagement

Experience:

• Associate’s degree in business administration and/or related field or equivalent work experience  
• Bachelor’s degree preferred 

Minimum of three years’ experience providing administrative support to CEO or executive level staff

Valid Virginia driver’s license and exemplary driving record

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship.

All candidates must apply through our website https://www.vedp.org/careers. A valid Virginia driver’s license and ability to obtain a passport is required. Salary Minimum: $75,000. Application deadline: December 28, 2025.

 

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabilities. It is VEDP’s intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at 1-804-545-5634 or vedphr@VEDP.org. TDD 1-800-828-1120.