What are the responsibilities and job description for the Front Desk Receptionist position at A Healthy Mind Counseling Services?
Job Overview
We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring smooth daily operations at the front desk. Your enthusiasm, organizational skills, and technical proficiency will help create a positive environment and support efficient office management. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.
Duties
- Greet visitors and clients warmly, providing excellent customer service and guiding them appropriately
- Manage multi-line phone systems, answer inquiries promptly, and direct calls efficiently using professional phone etiquette
- Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy and confidentiality
- Maintain organized filing systems, data entry records, and spreadsheets to support office operations
- Utilize office management software such as Microsoft Office suite (Word, Excel) and QuickBooks for basic bookkeeping and record-keeping tasks
- Assist with calendar management, scheduling appointments, and coordinating meetings for staff or executives
- Support clerical tasks such as proofreading documents, updating client information, and maintaining office supplies
Qualifications
- Proven experience in office administration or front desk reception roles with strong clerical skills
- Demonstrated proficiency in Microsoft Office applications (Word, Excel), spreadsheets, and productivity software
- Familiarity with QuickBooks or similar accounting software is a plus
- Excellent computer literacy and technical proficiency in using multi-line phone systems and data entry tools
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and visitors
- Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
- Exceptional customer service skills combined with professional phone communication and phone etiquette
- Previous experience in office management or administrative support roles is preferred
- Ability to handle confidential information discreetly while maintaining accuracy in data entry and proofreading
Join our team as a Front Desk Receptionist to be the friendly face that keeps our office running smoothly! Your dedication to organization, customer support, and technical skills will make a meaningful impact every day. We’re committed to fostering a supportive environment where your talents can thrive!
Pay: $9.00 - $11.00 per hour
Expected hours: 3.0 per week
Work Location: In person
Salary : $9 - $11