Front Desk Receptionist or Administrative Assistant

Job Summary

We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your positive attitude and organizational skills will help create a friendly and efficient environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills and contribute to a dynamic team.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression
• Answer multi-line phone systems promptly and professionally, directing calls accurately
• Manage appointment scheduling and calendar coordination using productivity software
• Handle data entry tasks with precision, maintaining accurate records in spreadsheets and databases
• Office management duties such as filing, document proofreading, and organizing supplies
• Assist with client communication via email or phone, providing excellent customer support and support services
• Perform general clerical (Mac IOS, Word and Excel) tasks including word processing, photocopying, and maintaining filing systems
• Utilize computer skills (and technical proficiency to operate office equipment efficiently
• Maintain a tidy front desk area, ensuring a welcoming environment for visitors

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Mac IOS and Word, Excel, Outlook
• Excellent phone etiquette and communication skills; experience with multi-line phone systems preferred
• Previous clerical or administrative experience and experience in the legal field is highly desirable.
• Ability to manage time effectively and prioritize tasks in a fast-paced environment
• Technical proficiency with computer literacy in word processing, and general office equipment
• Customer service orientation with a friendly demeanor and professional appearance

Join us as a Front Desk Receptionist and be the welcoming voice that sets the tone for our organization! Your enthusiasm, organizational talent, and dedication will help us deliver outstanding service while supporting our team’s success.

Pay: $14.00 - $16.50 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Receptionist or Administrative : 1 year (Required)

Work Location: In person

Salary : $14 - $17