General Office Assistant

Viera Builders, Inc. has an opening for a full-time General Office Assistant who will be primarily responsible for serving as the first impression to visitors and guests. This role requires dependability, reliability and accuracy. This role also provides higher level administrative support for other departments within the organization. This position must be able to fulfill the following job duties:

• Answering and directing routine phone calls, directs visitors and assists with organizing meetings on calendars.  Must be capable of making independent decisions and using sound judgement within the scope of the job.  
• Receiving and sorting mail deliveries as well as ordering and distributing office supplies/deliveries.
• Distributing Sub-contractor checks on a weekly basis which requires notarizing lien releases and verifying signer on Sunbiz.  Must be capable of auditing and determining appropriate signers.  Perform weekly and monthly Liens Release Audits as well as maintaining all SunBiz and authorized signer documents.
• Inputting of contract information into database. Filing of sales contract and lien release documents. Ensures notarization of lien release documents is complete. 
• Complete and mail utility rebate forms and customer surveys
• Assist with closing documents and manage homeowner keys
• Sort and distribute mail to all VBI departments
• Maintain Viera Builders Liens Outlook email address for all correspondence with Trades
• Completing billing and permit paperwork for the permitting for various VBI Community items/commercial construction division.  Prepares general billing for Commercial Construction activities.
• Other administrative duties as directed by the Operations Mangers and/or Director of Operations. 

Requirements:

• High school diploma or equivalent. A minimum of one year as a receptionist in an office environment. Strong organizational and interpersonal competencies. Experience with Microsoft Office (Outlook, Word, Excel and Powerpoint). Notary Public or able to obtain

If you possess these qualifications and are ready to take the next step in your career with an organization that takes pride in its employees and the work that we do in the community, please apply in confidence by sending a cover letter and resume including salary requirements. We offer opportunities for career growth and a competitive compensation and benefits package.

Duda is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.