Office Coordinator

Overview
We are seeking a dynamic and highly organized Office Coordinator to join our team and ensure the smooth, efficient operation of our office environment. This role is vital in managing administrative functions, coordinating office activities, and supporting team members across various departments. The ideal candidate will bring a proactive attitude, exceptional communication skills, and a passion for creating a welcoming and productive workplace. As an Office Coordinator, you will be the backbone of daily operations, fostering an organized and professional atmosphere that promotes teamwork and excellence. Starting off, this position is remote and will later transition into in-person.

Core Responsibilities -

Human Resources & Employee Support

• Assist with new hire onboarding, paperwork, background checks, and orientation
• Maintain employee files, certifications, and HR compliance documents
• Communicate with caregivers about policies, updates, and requirements
• Assist with recruiting tasks (posting jobs, pre-screening applicants, scheduling interviews)

Scheduling & Staffing

• Help create and maintain weekly caregiver/client schedules
• Assist with shift changes, call-offs, and schedule adjustments
• Communicate with caregivers and clients to confirm hours or resolve scheduling gaps
• Track caregiver availability and preferences

Office & Administrative Tasks

• Answer incoming calls and route messages professionally
• Respond to emails and organize digital documents
• Assist with billing paperwork, timekeeping corrections, and other computer-based tasks
• Help with general office coordination, forms, spreadsheets, and projects as needed

Skills

• Proven experience in office management or administrative roles with strong organizational skills.
• Demonstrated supervisory experience leading teams or managing staff members effectively.
• Proficiency in QuickBooks for bookkeeping and payroll processing; familiarity with other accounting or financial software is a plus.
• Excellent event planning skills for organizing meetings, trainings, and company events seamlessly.
• Knowledge of human resources processes including onboarding, employee records management, and payroll administration.
• Experience with medical office management or healthcare-related administrative tasks is advantageous but not required.
• Exceptional communication skills—both verbal and written—with a professional phone etiquette for multi-line phone systems.
• Outstanding organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Familiarity with front desk operations including greeting visitors and managing multi-line phone systems effectively.
• Ability to handle filing systems accurately while maintaining confidentiality of sensitive information.
• Experience in calendar management tools for scheduling appointments and coordinating events smoothly.

Capable of training team members on office procedures or new software applications to foster continuous development. Join us as an Office Coordinator if you’re ready to energize our workplace through exceptional organization, proactive leadership, and dedicated support! We value your expertise in creating an efficient environment where teams can thrive while ensuring all administrative functions run flawlessly every day!

Job Type: Part-time

Pay: $15.00 - $16.00 per hour

Expected hours: 20 – 25 per week

Benefits:

• Flexible schedule

Work Location: In person

Salary : $15 - $16