What are the responsibilities and job description for the Document Management Assistant position at A.C. Schultes, Inc?
A.C. Schultes, Inc. is a trusted industry leader specializing in water well construction, pump installation, and comprehensive water system solutions. With over 100 years of experience, we proudly serve municipalities, industrial clients, agricultural operations, and private sectors across the Mid-Atlantic and Southeastern regions. Our mission is to deliver reliable, high-quality water supply systems backed by expert craftsmanship, advanced technology, and an unwavering commitment to safety and customer satisfaction. As we continue to expand, we are seeking talented individuals who want to grow within a respected, stable, and highly skilled organization.
We are seeking a Document Management Assistant to support our administrative and operations teams by organizing, maintaining, and processing company documents and records. This position is well-suited for someone detail-oriented, highly organized, and motivated to enhance document control and workflow processes while working remotely.
Responsibilities
We are seeking a Document Management Assistant to support our administrative and operations teams by organizing, maintaining, and processing company documents and records. This position is well-suited for someone detail-oriented, highly organized, and motivated to enhance document control and workflow processes while working remotely.
Responsibilities
- Assist with collecting, organizing, and maintaining both digital and physical company documents.
- Ensure all documents are properly labeled, categorized, and stored for quick and accurate retrieval.
- Review documents to verify accuracy, completeness, and compliance with company standards.
- Support version control processes and ensure updated documents are distributed to the correct departments.
- Enter, update, and maintain information in document management systems and databases.
- Scan, upload, and archive documents as required.
- Provide support during audits, prepare reports, and assist with general administrative tasks as needed.
- High school diploma or equivalent; an associate degree or administrative certification is an advantage.
- Strong attention to detail and accuracy in data entry and document handling.
- Proficient with Microsoft Office (Word, Excel, Outlook) and general file management tools.
- Excellent organizational skills with clear and effective communication abilities.
- Ability to work independently, prioritize tasks, and manage multiple responsibilities efficiently.