Medical Front Office Position Part-Time

BEST CANDIDATES HAVE MEDICAL OFFICE EXPERIENCE AND ARE FAMILIAR WITH HIPAA

Part-Time position MUST be available mornings, afternoons, and evenings. and willing to have flexible scheduling. No weekends. Must have experience. Full Time is NOT available at this time

Spanish Speaking is a plus

We are looking for a Part-Time front office Receptionists to perform front desk duties in a fast-paced office setting and to perform a variety of administrative and clerical tasks. Flexibility hour position working 20-24 hours per week (mornings. afternoons, evenings) MUST BE A SELF-STARTER but we will train for the position.

As a Receptionist, you will be the first point of contact for our company. Our Receptionist’s duties include assisting potential clients, and existing clients, scheduling, and offering administrative support across the organization. You will welcome clients, and greet people who visit the business. You will also coordinate front-desk activities, including brief assessments on new clients, scheduling, checking insurance eligibility, and redirecting phone calls.

To be successful as a Receptionist, you should have a pleasant personality and always maintain a professional attitude, as this is also a customer service role. You should also be able to deal with emergencies in a timely and effective manner while streamlining office operations. Multitasking and stress management skills are essential for this position. This role may require working in shifts, so flexibility is a must.

A Receptionist’s duties and responsibilities are to ensure the front desk welcomes guests positively and executes all administrative tasks to the highest quality standards.

Up to $21,000.00 Part-Time

$21,000 yearly

• Greet and welcome client as soon as they arrive at the office
• Answer, screen, and forward incoming phone calls
• Check Eligibility and Benfits
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
• Light office cleaning
• Provide basic and accurate information in person and via phone/email
• Data Entry
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing
• Positive work environment
• Relieve other front staff

• Proven work experience as a Receptionist, Front Office Representative, or similar role
• Medical office experience
• Proficiency in Microsoft Office Suite and Electronic Health Records
• Firsthand experience with office equipment (e.g., fax machines and printers)
• Professional attitude and appearance
• Knowledge of HIPAA Compliance
• Solid written and verbal communication skills
• Team worker
• Ability to be resourceful and initiative-taking when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree: additional certification in Office Management is a plus
• Bilingual a plus

A.C.C.E.P.T. Family Counseling, Inc. staff are qualified professionals with the desire in helping relieve mental health issues such as anxiety, depression, PTSD, relationship issues, couple issues, children, and adolescent behavioral issues, and more.