Personal Assistant

We are seeking a competent and highly organized Personal Assistant to support a small contracting company's VP to help streamline daily operations. This role offers the opportunity to contribute to a fast-paced environment where proactive problem-solving, exceptional communication, and meticulous organization are essential. As personal assistant to the VP you will coordinate projects, schedule meetings, and handle a variety of construction focused tasks. Each day can come with a different set of tasks and being able to multitask is crucial in this role.

Responsibilities

• Provide support including drafting correspondence, proofreading documents, and transcribing notes or recordings.
• Handle phone etiquette professionally Including international business. Multi-line phone systems, screening calls and directing inquiries appropriately.
• Help maintain accurate records through data entry and filing
• Assist with project coordination by tracking deadlines, preparing reports, dealing with vendors and subcontractors.

Skills

• Proven experience as a Personal Assistant or in an administrative support role in Construction or Real estate with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Candidates must be comfortable navigating ambiguity and managing competing priorities.
• Strong project coordination skills with the ability to multitask efficiently under tight deadlines.

Bonus skill

· Fluent in Mandarin

Pay: $20.00 - $30.00 per hour

People with a criminal record are encouraged to apply

Application Question(s):

• If given a specific address, could you request or check the status of a permit in the city of Huntsville, Madison, Madison county and Athens right now with no help?

Experience:

• personal assistant or administrative support: 2 years (Preferred)
• Construction administrative: 2 years (Preferred)

Work Location: In person

Salary : $20 - $30