What are the responsibilities and job description for the Accounting & Payroll Administrator position at A and R Solar SPC?
Description:ABOUT USWe’re just like you. We believe that solar energy production for our homes, businesses, and cities is a win-win proposition for job creation and a cleaner environment. A&R Solar is a leading solar installer in the Pacific Northwest, bringing together passionate, talented people who want to do the right thing for our customers and the environment. With industry firsts like B-Corporation status, charitable solar programs, and performance guarantees, we believe that investment in our staff and our communities is the new standard. Be a part of a fun team that is committed to the growth of all employees. A&R Solar measures value in three categories, People, Planet, and Profit.POSITION SUMMARYThe Accounting & Payroll Administrator is responsible for ensuring all A&R Solar employees receive their earned wages and administer benefits appropriately and on time. This role is responsible for all facets of payroll related calculations/ reconciliations and assists the Accounting team administrative duties. The ideal candidate is a detail-oriented problem solver who can operate with a high level of autonomy, expertise, and role ownership. A&R Solar emphasizes quality, continuous improvement, and high performance. This position is Hybrid and requires 2-3 days / week to be worked at A&R Solar's Seattle, Washington location.RESPONSIBILITIESPayroll & BenefitsProcess weekly and supplemental payroll for 110 employees, multi-state roster with PaylocityComply with WA/OR/ Federal prevailing wage requirements (Fringe benefit management, OT Calculations, etc.) and any contractually required Union AgreementsProcess weekly certified payroll reports and submit through WA L&I, LCP Tracker, or other contractually required systemsPay weekly tax liabilities and garnishmentsPost Payroll information into accounting system as a General Journal EntrySet up employee records and maintain updates as needed for benefits programs including: 401k, health insurance premiums, PTO, stipends, paid leave, workers compensationAssist Project Management with proper Timecard clocking procedures and job-costing and audit for state specific OT rulesCalculate and process per diem, mileage, and other reimbursement paymentsAccurately calculate and pay commissions & commissions drawsBonus program calculations and paymentsMaintain payroll system in accordance with required accounting procedures and job-costing mechanismsReconcile data between systems for accurate processingManagement of A&R Solar’s apprenticeship program (wage tiers, compensation, and compliance)Participate in the monthly close process Additional Projects as NeededReconcile benefits invoices against employee deductions to ensure accuracyComplete Onboarding and Offboarding tasks as assignedRespond to employment verifications, unemployment claims, and similar requestsManage injury claim reporting/ management and research/ apply for state funded wage reimbursement programs (WA L&I, OSHA, Private Disability Insurance, WA Stay at Work, etc.)Manage WA PMLA, OFLA, Work Share (OR) and Shared Work (WA) claims, as neededComplete Payroll & Worker Compensation Audits as requiredForecasting of Employee Pay Trends and assist with Annual Compensation Reviews, Documentation, and executionAccounting DutiesBank/ Loan ReconciliationsBalance Sheet Review, Report Generation, and AuditP&L allocations & reporting by business sector and by stateFixed Asset Management and Depreciation entriesPrepare Utilization, Cost Allocation, Job Performance, KPIs, and Financial Ratio Reports for review & distributionCross-Train in AR and AP; Provide support for the accounting team during scheduled vacations and assist Controller with best practices across the departmentAssist with Pricing Model analysis, updates, and adherenceAssist with software maintenance & builds for financial data visibility interdepartmentallyRequirements:ESSENTIAL JOB FUNCTIONSFamiliarity with WA & OR Prevailing Wage Rules & Certified PayrollStrong proficiency in Microsoft Excel, experience creating nested formulas and pivot tablesStrong analytical skills and critical thinking ability to evaluate information and troubleshoot issues2 years of payroll experience, Paylocity Experience is a plusExcellent interpersonal, verbal, and written skillsSelf-motivated and accountableDesire to provide a high level of service and support for employeesAbility to multitask, prioritize, and problem solve in a deadline driven environmentEnthusiastic attitude toward growth and learning to accommodate a growth mindsetExceptional organization and attention to detailDemonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.PREFERRED QUALIFICATIONSDegree in related field or payroll certificationJob-Costing or Construction Industry experienceExperience with onboarding payroll/ HRIS solution software (Paylocity or comparable)Salesforce CRM experienceDon't meet every single requirement? Research indicates that candidates from certain demographics are less likely to apply for positions unless they meet every requirement—such as women and People of Color. At A&R Solar, we are committed to building a diverse, inclusive, and authentic workplace environment. We strongly encourage applicants to apply regardless, even if they answered 'Yes' to not meeting every single requirement.BENEFITSHealth benefits, including medical, dental, vision, life, short-term and long-term disability insurance plans, and a health savings account (HSA) with employer contributionPTO Accrual, starting with 80 hours in year one and increasing as you grow with us, plus 8 company paid holidays401(k) retirement plan with 4% employer matchingPaid parental leaveMore than $3,000 annually in stipends for health and fitness, continued education, home office, tools, and morePhone plan reimbursementAnnual profit sharingDiscount to put solar on your home
Salary : $3,000