Front Desk Administrative Assistant

Description

Do you want to take control of your surroundings? Do you want to be first point of contact and help set the tone?

Apply Now and bring your confidence and passion to the Front Desk Admin Team to sharpen your organization, efficiency, multitasking skills with hourly base pay with overtime, plus Benefits!!!

Come join a winning team in wood component manufacturing top quality Roof Trusses, Floor Trusses, EZWALL® Framing Solutions, where team members demonstrate our core values of Own it, Passionate, Honesty, and Respect.

Employee Benefits include:

Health Insurance                     Company Stock

Dental Insurance                     Paid Time Off & Holidays

Vision Insurance                      Referral Bonus Programs

401(K) matching                   Life Insurance

Essential duties

• Greet and assist customers, visitors, vendors, employees, and applicants.
• Maintain a general level of safety and security by monitoring the front parking lot and main entrance to the lobby.
• Answer multi-line phone system and transfer calls to the corresponding person(s), taking messages; answer routine questions according to established guidelines.
• Retrieve voicemails and forward to appropriate personnel or follow-up phone call as needed.
• Retrieve and routing incoming faxes and correspondence as needed.
• Preparing, shipping, receiving, and distributing of packages and mail.
• Prepare communications, such as memos, emails, invoices, reports, and other correspondence to internal and external personnel.
• Maintain communication with housekeeping and the maintenance department to ensure the office building is cleaned and repairs are scheduled as needed.
• Duties such as organizing, filing, typing, copying, collating, binding, scanning, laminating, creating memo correspondence and other documents when necessary.
• Create and maintain filing systems, both electronic and physical
• Maintains office and breakroom supplies inventory, checking inventory while anticipating needed supplies, and placing and expediting orders for supplies.
• Restocking the breakroom, conference rooms, supply closets and cabinets, copy room, and restrooms.
• Running various errands (post office, bank, lunch, etc.)
• Managing the Bids email: entering bid logins, typing proposals, and ensuring proposals are sent to appropriate personnel.
• Filing, inputting, retrieving, and contacting customers with bids and bid information.
• Inform customers of our company policies regarding bidding information as needed.
• Evaluate all potential bids using A-1’s bidding guidelines and respond accordingly.
• Provides administrative support to ensure efficient operation of the office as needed.
• Other duties as required.

Qualifications

Competencies and Position Requirements

•  Communication skills, adept in both verbal and written expression.
•  Proficiency in collaborating with diverse personalities and varying levels of expertise.
•  Keen attention to detail, ensuring precision in every task.
•  Skillful multitasking capabilities, effectively managing multiple responsibilities simultaneously.
•  Inquisitive and investigative approach.
•  Exemplary organizational skills, maintaining structured systems for optimal efficiency.
•  Professionalism, consistently presenting oneself in a poised and respectful manner.
•  Problem-solving intelligence, resolving challenges with ingenuity.
•  Expertise in supply management, effectively overseeing resource allocation.
•  Proficient in inventory control, maintaining accurate records and efficient stock levels. 
•  While an associate’s degree is preferred, it is not a strict requirement.
•  Essential to possess a minimum of 2 years of experience in a customer service-oriented role.
•  Prior proficiency in Microsoft Suite applications is mandatory.

Technical Skills

• Mastery of essential software, encompassing Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat.
• Demonstrated adaptability in learning new software applications.
• Fluent navigation of office equipment, comprising computers, printers, copiers, etc.
• Aptitude for swiftly acquiring fundamental computer skills when required.
• Bi-lingual (Spanish) is strongly preferred. 

Supervisory Responsibility

• This position has no supervisory responsibility.

Work Environment

• Time is spent primarily sitting/standing in a climate-controlled office environment or shared office space.
• Periods of walking around the office and up and down the stairs each day will be mandatory for this position.
• Time is spent looking at a computer screen, typing with a keyboard, and using a mouse.
• Minimal construction site visits in outside natural environments are possible.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk, walk, hear, and see. Specific duties include moving packages and supplies (up to 30 pounds), walking up and down the stairs, and crouching and reaching for items will also be required on a minimal basis.

Position Type and Expected Hours of Work

• The full-time, non-exempt, front desk receptionist will work regular office hours from 7:00 AM to 4:00 PM, Monday through Friday.
• This position involves a 40-hour workweek, with potential overtime as needed.
• The receptionist expected to be present at the front desk to greet visitors, answer phone calls, handle inquiries, and assist with administrative tasks. Additionally, some flexibility might be required during busy periods or for special events.

Travel

• No travel is required for this position; however, there will be days when this employee is expected to make local trips to run errands or pick up lunch.