Receptionist

Job Overview
We are seeking a dynamic and friendly Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your organizational skills and professionalism will ensure smooth daily operations and a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management expertise while supporting various administrative functions.

Responsibilities

• Greet visitors warmly and direct them appropriately, ensuring a professional and inviting environment
• Manage multi-line phone systems, screen calls, and relay messages promptly and accurately
• Maintain organized filing systems, data entry records, and ensure documents are properly proofread and filed
• Support office management tasks such as calendar management, appointment scheduling, and coordinating meetings
• Handle clerical duties including typing correspondence, proofreading documents, and managing incoming/outgoing mail
• Utilize computer skills across Microsoft Office Suite, Google Workspace, and other office software to support daily operations
• Provide customer support by addressing inquiries efficiently and maintaining excellent phone etiquette
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when necessary

Skills

• Proven experience in office management or administrative support roles with strong organizational skills
• Excellent communication skills in both English and bilingual capabilities (if applicable)
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, data entry, and filing systems
• Familiarity with front desk operations, multi-line phone systems, and customer service best practices
• Strong attention to detail for proofreading, data accuracy, and document management
• Ability to prioritize tasks effectively using time management techniques in a fast-paced environment
• Experience in medical or dental receptionist roles is a plus but not required; relevant personal assistant experience is valuable too
• Knowledge of bookkeeping processes using QuickBooks or similar software is advantageous
• Demonstrated professionalism in phone etiquette and customer support interactions

Join us to be part of a vibrant team dedicated to creating a welcoming atmosphere while supporting the efficient functioning of our organization. Your enthusiasm for delivering outstanding service combined with your organizational prowess will make a meaningful impact every day!

Job Types: Full-time, Part-time

Pay: $14.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $14 - $20