Recruiting Operations Coordinator (Remote)

Position summary

This full-time contract role sits at the center of hiring operations. You will coordinate interview scheduling, support recruiting workflows, keep Greenhouse accurate, and build reporting that helps leadership understand pipeline health and hiring progress. The position reports to the Senior Director of Talent and may extend based on business need.

What you'll work on

• Own interview scheduling end to end, including panels, technical rounds, and executive interviews across US, UK, EMEA, and APAC time zones.
• Handle reschedules, conflicts, and last-minute changes while keeping the candidate experience smooth.
• Support candidates with confirmations, prep materials, interviewer bios, and timely updates.
• Partner daily with talent acquisition partners and hiring managers to set up interview plans, line up panels, keep searches moving, and flag decisions needed.
• Maintain Greenhouse as the system of record, including requisition setup, stage configuration, interview kits, scorecards, job post publishing, and permissions.
• Build and publish the weekly talent report covering pipeline by requisition, stage conversion, time to fill, offer activity, and interview feedback status.
• Keep feedback and approvals moving by surfacing interviews waiting on scorecards, tracking offer approvals, and reconciling the open requisition list against the approved hiring plan.
• Manage the handoff to People Operations so start dates, systems access, and onboarding logistics do not slip.
• Write playbooks, interview guides, and manager one-pagers that make the process repeatable.

What you'll bring

• At least two years in recruiting coordination, recruiting operations, or HR operations at a company that hires at pace.
• Hands-on Greenhouse experience, including requisition setup, interview kits, scorecards, job posts, permissions, and reporting.
• Experience with high-volume scheduling across multiple time zones, with 20 or more interviews in a week feeling familiar.
• Comfort working with busy, senior stakeholders and following up clearly and effectively.
• Real comfort with data and AI, including the ability to use AI to process, understand, and report on data.
• Writing that is clear and short.

Nice to have

• Experience supporting both commercial and government or cleared hiring processes.
• Exposure to international hiring across the UK, EMEA, or APAC.
• Working knowledge of Rippling, Juicebox, LinkedIn Recruiter, or a scheduling tool such as ModernLoop or GoodTime.
• Experience building reporting or documentation that stayed in use after you moved on.