What are the responsibilities and job description for the Office Coordinator - Northstar Resort position at 7Cs Building Maintenance?
Responsibilities
- Answer and direct phone from and to employees, managers, and main office.
- Assist with management meetings and take minutes.
- Write, distribute, and upload acknowledgment forms, disciplinary actions and other employee documents.
- Assist in the preparation of regularly schedules for employees.
- Maintain and update the employee attendance tracker.
- Organize and perform New Hire Orientations which includes presentation, trainings, and policies.
- Provide general support to employees.
- Act as the point of contact for employees and main office
- Liaise with executive and senior administrative assistants to handle requests and inquiries from senior managers.
- Assist with the daily operation as needed.
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS Word, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Experience
- Customer Service: 3 years (Preferred)
- Administrative Assistant: 3 years (Preferred)
Administrative Duties
- Scheduling
- Running errands
- Sorting and sending mail
- Answering and routing phone calls
- Managing social media
- Greeting visitors
Equal Opportunity Employer
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