Commercial Development Assistant Project Manager

Reports to: Vice President of Development

Position Overview: We are seeking a highly motivated and detail-oriented Project Manager / Coordinator to join our Commercial Development Team. The ideal candidate will support the Vice President of Development in overseeing all phases of construction and development projects, ensuring they are completed on time, within budget, and to the highest quality standards. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Key Responsibilities:

• Project Planning and Coordination:
• Assist in the development and management of project schedules, budgets, and scopes of work.
• Collaborate with the Vice President of Development to define project objectives and deliverables.
• Team Collaboration:
• Coordinate activities among various teams, including design, engineering, procurement, and construction.
• Facilitate effective communication between stakeholders, including clients, subcontractors, and regulatory agencies.
• Project Execution and Monitoring:
• Monitor project progress, ensuring adherence to timelines and budgets.
• Conduct regular site visits to assess project status, identify potential issues, and implement corrective actions as necessary.
• Documentation and Reporting:
• Prepare and maintain comprehensive project documentation, including meeting minutes, progress reports, and change orders.
• Provide regular updates to the Vice President of Development on project status, milestones, and any challenges encountered.
• Compliance and Quality Assurance:
• Ensure compliance with all local, state, and federal regulations, as well as company policies and procedures.
• Conduct quality inspections to ensure work meets project specifications and standards.
• Budget Management:
• Assist in preparing project budgets and forecasts, tracking expenses, and reporting variances.
• Collaborate with the finance team to ensure timely processing of invoices and payments.
• Risk Management:
• Identify potential risks and issues throughout the project lifecycle and develop strategies to mitigate them.
• Support the resolution of conflicts and disputes, working closely with legal counsel when necessary.
• Client Relations:
• Maintain positive relationships with clients and stakeholders, addressing concerns and providing updates as needed.
• Act as a point of contact for clients, ensuring their needs are met throughout the project.

Qualifications:

• Education:
• Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or a related field.
• Experience:
• Minimum of [X] years of experience in project management or coordination within the real estate development or construction industry.
• Experience with commercial or residential development projects preferred.
• Skills:
• Strong knowledge of construction processes, project management methodologies, and contract administration.
• Proficient in project management software (e.g., MS Project, Procore) and Microsoft Office Suite.
• Excellent organizational, time management, and multitasking skills.
• Communication:
• Strong verbal and written communication skills, with the ability to effectively interact with diverse stakeholders.
• Proven ability to present information clearly and persuasively to various audiences.
• Problem-Solving:
• Proactive and resourceful approach to problem-solving, with the ability to anticipate and address project challenges.
• Certifications:
• Project Management Professional (PMP) or similar certification is a plus but not required.

Work Environment:

• This position may require occasional travel to project sites and may involve working in both office and field environments.