What are the responsibilities and job description for the Administrative Assistant position at 5H2 Hub International Midwest Limited?
Who We Are At HUB International, we are a team of entrepreneurs. We believe in empowering our clients, and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm, we offer employees resources in both technology and industry expertise, but we still maintain the local flavor of our offices. Our structure enables our teams to maintain their own unique, regional culture. HUB is a leading insurance and employee benefits broker, providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. With over 20,000 employees in over 600 offices throughout North America, HUB has grown substantially, in part due to our industry leading success in mergers and acquisitions. What We Offer You At HUB International, we want you to achieve an even work-life balance, and our benefits package allows you to manage your health, wellness, and financial future. HUB International will foster your learning, support your endeavors, and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our successes breed your opportunity! Here’s Where You Come In The Administrative Assistant provides administrative support to a group of dynamic leaders across various departments. This role is ideal for someone who thrives behind the scenes—managing the details, improving systems, and keeping operations running smoothly. If you’re someone who anticipates needs, loves creating order, and enjoys being a steady hand in a fast-moving environment, we’d love to meet you. Job Responsibilities: Manage calendars, meetings, travel arrangements, and internal communications Coordinate logistics for team meetings, trainings, and events Prepare, track, and submit expense reports and other routine processes Maintain and update reports, data, and internal platforms Support key operational projects and facilitate ongoing task execution Assist with planning, scheduling, and follow-ups across multiple initiatives Provide general administrative support, including special projects and ad hoc needs Cultural Expectations: Determination – Unsatisfied until we are the best. We go the extra mile for clients and colleagues. Ownership – Responsible to each other, our clients, and our goals. Teamwork – Together we attain greater success. Sincerity – Giving and receiving direct and caring communication Qualifications: 3 years in an administrative or executive support role Strong organizational and time management skills Detail-oriented with excellent follow-through Proactive mindset — you don’t wait to be asked, you take initiative Ability to handle sensitive information with discretion and professionalism Comfortable managing multiple priorities in a fast-paced environment Proficiency in Microsoft Office Suite, Outlook, Zoom, and Teams Experience with internal tools, data platforms, or CRMs is a plus Department Account Management & Service Required Experience: Required Travel: Required Education: HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations. E-Verify Program We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications. Hi, we’re HUB. In a rapidly changing world, we advise businesses and individuals on how to prepare for the unexpected. When you partner with us, you're at the center of a vast network of experts who will help you reach your goals through risk services, claims management, and compliance support. And this gives you the peace of mind that what matters most to you will be protected — through unrelenting advocacy and tailored insurance solutions that put you in control. About HUB International Headquartered in Chicago, Illinois, HUB International Limited (HUB) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, HUB’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions. For more information, please visit hubinternational.com.