Strategic Partnership & Activation Internship - Spring 2027

• Hours Requirement
  • Generally, Internship positions are considered full-time, with 40 hours per week requested.
  • Office hours are 8:30 am – 5:00 pm, Monday through Friday.
  • Must be willing to work long hours and an irregular schedule, which will include weekends, evenings, and every weekend in May.
  • Based on candidate experience and/or schedule, a part-time role can be considered for the position. No less than 25 hours per week would be requested.
  • With approval from the HR team, the Partnership Department will work to determine the season work schedule for the department intern, as duties assigned are different than other internships positions within the organization.
• Compensation
  • As a full-time Intern, a weekly stipend of $500 will be issued. Stipend will be paid at the end of each month. No relocation or housing assistance is provided.
    
    

• Specific to Strategic Partnership Department
  • Create corporate partnership proposals, assist with corporate membership sales and execute partner activation.
  • Assist in creating and maintaining accurate partner and event records.
  • Develop and disseminate ongoing communication with partners and corporate members.
  • Research and identify partnership opportunities for the 500 Festival.
  • Support partnership proposals and recap templates that include adding content and performing research to complete prospect decks.
  • Assist with the onsite management and operation of the 500 Festival suite at Indianapolis Motor Speedway, including coordinating food and beverage orders. 
  • Track, coordinate, and assist with the fulfillment of hospitality benefits and deliverables outlined in partnership agreements.
  • Support partnership onsite activations and ensure successful execution of partner benefits during 500 Festival events and programs. .
  • Help create a positive event experience for all partners and corporate members at all 500 Festival events and programs.
• Administration, Marketing, Operational, and Other Organizational Elements
  • Aid in distribution of marketing materials to partners and corporate members.
  • Help in building content for partner communication channels (i.e. newsletters, social media posts, press releases, scripting, etc.)
  • Work closely with the Marketing and Communication department to ensure partner messaging and logo representation is accurate and correct.
  • Work independently by thoroughly checking finished tasks, following through those managed expectations and instructions, and competing assigned tasks accurately by the partnership department
  • All staff and interns assist with logistics for 500 Festival and partner specific events, especially during the month of May
  • Opportunity to learn about and participate in event set up, tear down, and production of all events and programs (consisting of early mornings and late nights).
    • Interns will frequently work outdoors, which requires physical strength and stamina to endure heat, cold, rain, and other conditions.
    • Collaborate with event professionals and volunteers to develop and manage program/event timelines.
• Other responsibilities as assigned.
  
  

• Training and/or experience in meeting/event planning, recreation, tourism, marketing, special events or a related field is recommended.
• Learn about and participate in event set up, tear down, and production of all events and programs (consists of early mornings and late nights).
• Interns will frequently work outdoors, which requires physical strength and stamina to endure heat, cold, rain and other conditions.
• Possess strong written/verbal communication skills.
• Proficient in Microsoft Office Software (i.e. Excel, PowerPoint, Word, Outlook, etc.)
• A team player with exceptional organizational and computer skills.
• Are self-motivated and takes initiative; can manage and balance multiple projects/tasks at one time.
• Have strong attention to detail.
• Demonstrate a high level of enthusiasm.
• Possess a willingness to learn and adjust/adapt to changing deadlines.
• Must have the stamina to work long hours and must be willing to work an irregular schedule, which will include weekends and evenings.
• Must be able to lift up to 50 lbs.
  
  

• Candidates with directly relevant skills and background are encouraged to apply with a cover letter and resume.
• Interviews will be conducted on a rolling basis as applications are received.
• Interviews will be conducted via Microsoft Teams or in person. The format will be determined by the supervisor and based on location and availability.
• We may also consider your application for other positions as part of our recruitment process.
  
  

• Experience a behind-the-scenes look at the Month of May in Indianapolis.
• Hands-on industry experience.
• 500 Festival branded apparel.
• Two tickets to the Lucas Oil 500 Festival Parade.
• Two tickets to the 111th Running of the Indianapolis 500, presented by Gainbridge.

Salary : $500