Maintenance Coordinator

Position Overview:

The Maintenance Coordinator oversees the day-to-day maintenance operations for a portfolio of approximately 500 properties managed by 4 Rent Properties. These properties include single-family homes, townhomes, condos, apartments, mobile homes, and commercial leases. This is an in-office, project management role focused on coordinating and supervising vendors and ensuring timely maintenance and repairs. This position requires flexibility, resourcefulness, and efficiency, as some days may be pressure-filled.

Key Responsibilities:

● Oversee the day-to-day maintenance operations and ensure tasks are completed effectively and efficiently. 

● Act as an effective listener and problem-solver, offering solutions to maintenance issues. 

● Screen, hire, fire, and manage vendors performing repairs. 

● Negotiate vendor quotes and invoices to secure competitive pricing. 

● Maintain an organized vendor list and ensure all necessary documentation is up-to-date. 

● Coordinate and oversee residential repairs and maintenance across the property portfolio. 

● Respond to maintenance issues and emergencies outside of normal work hours as required, including rotating once a month on-call nights and weekends for emergency work orders. 

● Maintain strong organization and multi-tasking skills to prioritize tasks effectively.

● Follow all company policies and procedures. 

● Communicate professionally and effectively, both verbally and in writing.

Qualifications:

● General knowledge of maintenance and residential home repairs. 

● Proven knowledge of various aspects of maintenance and repair processes.

● Strong negotiation skills and confident communication, both written and verbal.

● Ability to multi-task, prioritize, and remain organized in a fast-paced environment.

● Experience using property management software, particularly AppFolio. 

● Experience with multi-line phone systems and Google Workspace. 

● Demonstrated ability to work as a team player and adapt to challenges. 

● Great energy and a results-driven mindset with a focus on setting and achieving goals.

Key Traits:

● Flexible, resourceful, and efficient under pressure. 

● Strong organizational and multi-tasking abilities. 

● Ability to build and maintain relationships with vendors and team members.

● Detail-oriented with a focus on accuracy and quality. 

● Proactive and self-motivated with a strong sense of initiative. 

● Problem-solving mindset with the ability to adapt to changing priorities.

● Dependable and reliable with a strong work ethic. 

● Collaborative and team-oriented approach to work. 

● Enthusiastic about continuous learning and professional development. 

This role is not a hands-on maintenance position but a management and coordination role. It is required that you be in the office Monday-Friday from 8pm-5pm and be on call once a month for a weekend (Friday @ 5 pm until Monday morning) only for emergency repair and voicemail/text monitoring. If you thrive on challenges, enjoy achieving goals, and are ready to lead maintenance operations for a dynamic portfolio, we encourage you to apply.