What are the responsibilities and job description for the Administrative Assistant - Hourly position at 4000 ARCHDIOCESE OF SEATTLE PAYROLL SVC?
ACCOUNTABILITY: All employees assist the Pastor in working toward our mission to see, think, and live like Jesus. This position is accountable to the Pastor and Director of Operations.
VISION: Glorify God, proclaim the Gospel, and form disciples who love, live and serve like Jesus Christ.
PURPOSE: Evangelize parishioners and non-parishioners via all aspects of parish communications.
MAJOR DUTIES AND RESPONSIBILITIES:
- Assures a hospitable and welcoming presence for parish visitors. Answers telephone as back up and assure accurate and prompt transmission of messages. Back up front office to welcome visitors.
- Create weekly bulletin
- Create weekly email newsletter, transitioning to using ParishStaq App for communications.
- Create 3 posts per week for Facebook and Instagram
- Update website with new events or Mass changes
- Update digital sign with new events
- Submit song report to One License
- Create flyers to showcase events
- Work with transitioning communications to ParishStaq
- Create monthly Virtus compliance report and follow-up with non-compliant volunteers and staff
- Onboard new volunteers in Virtus
- Sacramental Records, to include add newly received sacraments to books and ParishStaq, create and mail notifications to other parishes, look up request for sacramental records, create certificates as needed, organize paperwork for people going through their sacraments
- Performs other duties as assigned
Education and Experience Required
- High School diploma or general education degree (GED).
- Fluency of English, both verbal and written. Ability to speak Spanish is a plus.
- Experience with MS Office 365 (Word, Excel, Power Point, Teams).
- Experience with a client or church database system.
Qualifications Required
- Strong administrative office experience.
- Professional attitude and appearance.
- Excellent organizational skills, with attention to detail and ability to prioritize.
- Ability to handle and respect confidential and sensitive information.
Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, certain degrees and certifications.
Benefits: Eligible positions receive a comprehensive package of benefits including medical, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation and holidays.
Salary : $19 - $30