What are the responsibilities and job description for the Administrative Assistant position at 4 Sharp Corners?
About us
4 Sharp Corners is the world’s largest submitter of PSA-graded sports cards. Over the course of the last 20 years, we have submitted more cards to PSA (over 3.5 million and counting!) than any other company in history and we continue to offer the largest variety and inventory of graded sports cards available anywhere. From pre-war to modern, baseball player sets to Star Wars and Pokemon, we have assisted hobbyists in building their collections and completing their PSA Set Registries. As lifelong collectors ourselves, we understand the diversity of the collecting community and the “thrill of the hunt” for finding the most elusive pieces of a set or project. We will always work to deliver great cards and service to fellow collectors.
4 Sharp Corners is a sports card collectibles company that offers its employees full time employment with benefits, a casual work environment, fast-pace, and the opportunity to work with sporting and other card collectables.
Job Summary
We are seeking a detail-oriented and highly organized Administrative Assistant to support our Leadership Team and Executive Assistant while helping to ensure the smooth daily operation of our office. The ideal candidate is proactive, reliable, tech-savvy, and able to manage multiple priorities with ease. This role plays a key part in maintaining office organization, assisting with communications, and supporting a wide range of administrative and clerical tasks. This vital role offers a fantastic opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence.
Responsibilities
General Administration
- Perform clerical duties including filing, copying, scanning, and data entry.
- Maintain office supplies inventory; monitor stock levels and place orders as needed.
- Sort, distribute, and manage incoming mail.
- Assist in preparing reports and maintaining organized filing systems (digital and physical).
- Ensure office equipment (printers, copiers, etc.) is stocked, serviced, and functioning properly.
Operational & Event Support
- Assist with planning and coordinating in-office meetings, events, and activities.
- Support coordination of Card Shows, including:
- Contracts and payments
- Travel arrangements (flights, hotels, rental cars)
- Creating itineraries
- Meal reservations
- Packing and logistics
Financial & Bookkeeping Support
- Assist with expense reporting and Accounts Payable functions.
- Process invoices, track receipts, input expenses, and perform basic bookkeeping tasks.
Team Support
- Provide general support to colleagues and managers as needed.
- Take on additional administrative tasks and special projects as requested.
- Maintain office supplies inventory; monitor stock levels and place orders as needed.
- Assist in preparing reports and maintaining organized filing systems (digital and physical).
- Ensure office equipment (printers, copiers, etc.) is stocked, serviced, and functioning properly.
- Sort, distribute, and manage incoming mail.
Qualifications
- Proven office experience in an administrative or assistant role with strong clerical skills and familiarity with office management procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with data entry, filing systems, proofreading, and maintaining accurate records.
- Strong written and verbal communication skills.
- Excellent organizational and time-management abilities with the ability to multitask and prioritize effectively in a fast-paced environment.
- Positive attitude with the ability to work independently and collaboratively.
- Working knowledge of office equipment (printers, copiers, scanners, etc.).
- Associate or bachelor’s degree preferred.
- Basic bookkeeping experience (entering expenses, tracking receipts).
Pay: $23.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Administrative: 2 years (Required)
Work Location: In person
Salary : $23 - $25