Accounting Manager

Nature of Work: The Accounting Manager oversees the day-to-day accounting operations for 3Rivers, ensuring the integrity and accuracy of all financial transactions and reports. This position manages general accounting functions, including accounts payable, accounts receivable, payroll, bank reconciliations, and financial reporting, while ensuring compliance with all applicable federal, state, and funding regulations. The Accounting Manager works collaboratively with the Chief Financial Officer to support budgeting, audit preparation, and cash flow management.

Essential Functions:

Financial Operations

·      Oversee all daily accounting activities, including general ledger maintenance, journal entries, reconciliations, and month-end close.

·      Supervise the preparation and processing of accounts payable and receivable, payroll, and billing activities.

·      Ensure accurate and timely completion of all financial reports, including monthly statements, balance sheets, and cash flow summaries.

·      Maintain accounting records in compliance with GAAP and agency policies.

·      Reconcile bank accounts, credit card statements, and other financial accounts monthly.

·      Manage fixed asset tracking and depreciation schedules.

Budgeting and Financial Analysis

·      Assist the CFO in developing and monitoring annual budgets and forecasts.

·      Provide financial analysis and variance reporting to department leaders and the CFO.

·      Support the CFO with data and documentation for presentations to the Board of Directors and senior leadership team.

·      Monitor cash flow and alert the CFO to potential financial concerns or trends.

Compliance and Internal Controls

·      Ensure compliance with financial regulations, audit standards, and internal control requirements.

·      Maintain effective internal control procedures to prevent errors, fraud, and misappropriation of assets.

·      Coordinate with external auditors and prepare required audit documentation.

·      Support timely submission of tax and regulatory filings.

Supervision and Team Development

·      Supervise accounting and finance support staff, providing guidance, feedback, and professional development.

·      Establish clear performance expectations, conduct regular check-ins, and complete performance evaluations.

·      Promote teamwork, accuracy, and accountability within the finance department.

Systems and Process Improvement

·      Manage the operation and optimization of financial software systems (e.g., QuickBooks, billing platforms).

·      Identify opportunities to streamline financial processes and improve accuracy and efficiency.

·      Ensure data integrity and support system upgrades and training as needed.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities and activities may change at any time.

Additional Expectations

·      Ability to work flexible hours, including occasional evenings or weekends, based on agency needs.

·      Travel between agency locations as necessary.

·      Commitment to confidentiality, ethical standards, and equity in leadership.

Physical Requirements/Work Environment:

·      This position operates in both a professional office environment and program site settings.

·      Regularly required to sit, stand, walk, use hands to operate office equipment, and talk or hear in person and via phone or video conferencing.

·      May occasionally be required to lift up to 35 pounds (e.g., supplies, documents, equipment).

·      Must be able to travel independently between agency locations and to community meetings or events.

·      May require occasional evening or weekend hours depending on agency needs.

·      Must be able to remain flexible and responsive to unplanned situations, such as participation in incident response or facility concerns.

Qualifications:

·      Bachelor's degree in Accounting, Finance, or related field required.

·      Minimum of three (3) years of progressively responsible leadership experience, including supervisory experience in the human services or nonprofit sector.

·      Prior supervisory experience strongly preferred.

·      Proficiency in accounting software and Microsoft Office (Excel, Word, Outlook).

·      Strong understanding of GAAP, internal controls, and nonprofit financial management.

·      Experience with MaineCare of Medicaid billing processes preferred.

·      High attention to detail, confidentiality, and accuracy.

·      Excellent analytical skills, problem solving, and organizational skills.

·      Excellent written and verbal communication skills, including the ability to communicate effectively with stakeholders at all levels.

·      Demonstrated ability to manage complex systems, and promote a positive organizational culture.

·      Valid and insurable Maine driver’s license required.

·      Ability to pass required background checks, to include: Adult/Child Protective Services; criminal history; OIG Exclusion list; National Sex Offender Registry; Bureau of Motor Vehicles record; and Maine CNA Registry.