IT Coordinator

Nature of Work: The IT Coordinator plays a key role in supporting and coordinating information technology operations across 3Rivers and its affiliated agencies. This position helps ensure that technology systems, data management, and operational processes are aligned to support efficient service delivery and the organization's strategic goals.

Reporting to the Senior IT Manager, the IT Coordinator serves as a liaison between agency staff, leadership, and the organization's managed IT service provider. In this role, the IT Coordinator helps translate technical information into practical, user-focused solutions, provides day-to-day technology support, and assists with the implementation, maintenance, and optimization of systems that support organizational operations

This position requires strict adherence to HIPAA privacy and security regulations. The IT Coordinator is responsible for helping maintain the confidentiality, integrity, and availability of protected health information (PHI) through secure system practices, user support, staff education, and collaboration with vendors and technology partners. The IT Coordinator supports and reinforces 3Rivers' commitment to ethical data stewardship and compliance with all applicable federal and state privacy and security requirements.

Essential Functions

System Integration and Management 

• Conduct assessments of existing IT systems across the merged agencies and develop an integration plan aligned with 3Rivers’ strategic priorities.
• Coordinate with external IT vendors to implement and maintain secure, functional, and user-friendly systems.
• Manage timelines, deliverables, and communication throughout integration projects.
• Oversee hardware, software, and network connectivity to ensure operational efficiency.

Technical Oversight and Support 

• Serve as a point of contact for all IT-related vendors and service providers.
• Ensure prompt response and resolution to IT-related issues.
• Oversee upgrades, security patches, and system maintenance.
• Ensure compliance with HIPAA, cybersecurity, and data privacy standards.

Training, Access, and User Support

• Coordinate user setup, access, and removal across systems including Office 365, shared drives, and specialized applications.
• Provide technical support and troubleshooting for agency staff.
• Develop and maintain user-friendly guides and standard operating procedures.
• Conduct new-hire and ongoing technology training focused on secure and compliant system use.

Inventory, Procurement, and Documentation

• Maintain detailed inventory of all IT equipment, hardware, and software licenses.
• Manage device replacement schedules and coordinate procurement with approved vendors.
• Track and process IT invoices and assist with technology budget management.
• Maintain accurate documentation of network configurations, system updates, and integrations.

Business Continuity and Security

• Ensure all security layers (firewalls, antivirus, multi-factor authentication, etc.) are active and monitored.
• Verify that backup systems are functioning correctly and that data recovery processes are tested regularly.
• Support implementation of 3Rivers’ Business Continuity and Disaster Recovery Plans.
• Participate in annual technology audits and security reviews.