Chief of Staff to the Chief Administration Officer

We are seeking a highly organized, forward-thinking, and business-minded Chief of Staff to the Chief Administrative Officer (CAO) to provide comprehensive executive support in a fast-paced, global corporate environment. This individual will serve as a trusted partner to the CFO and CAO, managing complex priorities, coordinating high-level communications, and ensuring seamless execution of administrative and strategic initiatives.

The ideal candidate brings deep executive assistant experience supporting C-suite leaders, exceptional business acumen, and the ability to operate with discretion, judgment, and professionalism. You will anticipate needs, streamline operations, and represent the Office of the CFO/CAO with poise and confidence across all levels of the organization.

This role requires exceptional attention to detail, a proactive mindset, and the ability to manage sensitive information with the highest level of confidentiality. This role requires an onsite presence 5 days a week.

• Competitive Compensation Package: Our employees are the best part of our company. We want you to feel valued, appreciated, and included. Because of this, we make sure your hard work is recognized.

• Paid Leave (US ONLY): Enjoy time away from work with Company paid holidays and a flexible working schedule through our paid time off (PTO) policy. Yep, you read that correctly. We are a Company that values you and makes sure you take time for yourself.

• 401(k): Prepare for a secure retirement with our 401k plan, which includes an employer matching contribution.

• Comprehensive Health & Wellness Plans: We offer a comprehensive benefit package that includes medical, dental and vision coverage, company-paid short-term and long-term disability insurance, as well as company-paid basic life insurance that supports you during your career with us. We believe that taking care of our employees is essential, and these benefits reflect our commitment to your health, security, and peace of mind.

• Global Team: With our state-of-the-art corporate headquarters in Rock Hill, South Carolina, our global team operates across more than 15 countries worldwide. Experience a workplace comprised of talented individuals who are passionate about serving our customers and each other.

• Innovative Culture: Innovation is at the heart of what we do! Since our founding in 1986 by Chuck Hull, the inventor of 3D printing, we have continuously pushed the boundaries of what is possible with additive manufacturing. When you join 3D, you will have the opportunity to work with cutting edge technology in an innovative and collaborative culture!

• Talent Development: At 3D Systems, we invest in talent programs to support employees with opportunities to grow, contribute, develop, and thrive in their careers.

• Connection & Engagement Opportunities: We strive to cultivate an environment where our diverse global workforce can connect and thrive. Our Employee Resource Group program, Employee Recognition program, and 3D Gives Back program, are just a few examples of how you will be empowered to build connections, celebrate wins, and make a meaningful impact.

• Serve as a trusted partner to the CFO/CAO managing calendars, meetings, and priorities with a deep understanding of business context and strategic objectives.

• Proactively anticipate needs, providing recommendations, briefings, and materials to ensure the CFO/CAO is fully prepared for meetings and decisions.

• Coordinate and manage high-volume, dynamic calendars, balancing competing priorities, and ensuring optimal time management.

• Support the planning and follow-up of key executive and Board meetings, including agenda development, briefing materials, presentations, and action tracking.

• Manage sensitive communications with discretion and professionalism, acting as a liaison between the CFO/CAO's office, executive leadership, and external partners.

Operational & Administrative Excellence

• Oversee daily office operations for the CFO/CAO's organization, ensuring smooth coordination and timely completion of all administrative responsibilities.

• Prepare, edit, and review executive correspondence, reports, presentations, and communications with exceptional attention to accuracy, tone, and clarity.

• Coordinate complex domestic and international travel logistics, itineraries, and expense reports for the CFO/CAO, and visiting executives as needed.

• Support the organization and execution of leadership meetings, offsites, and special events, including logistics, materials, and follow-up actions.

• Maintain highly organized systems for document management, contacts, and confidential records.

Cross-Functional Coordination & Communication

• Facilitate alignment and communication across administrative functions, including HR, Finance, Legal, IT, and Corporate Services.

• Manage the flow of information between the CFO/CAO and internal teams, ensuring clear communication, timely responses, and accountability for deliverables.

• Draft and refine executive-level correspondence, announcements, and presentations in partnership with Corporate Communications.

• Partner with senior assistants and department coordinators to synchronize scheduling, priorities, and deliverables across the leadership team.

Strategic Awareness & Forward Thinking

• Maintain a strong understanding of corporate priorities, key initiatives, and business cycles to anticipate needs and plan ahead.

• Identify opportunities to improve administrative processes, enhance productivity, and create greater efficiency in the Office of the CFO/CAO.

• Support special projects and initiatives by coordinating resources, tracking progress, and ensuring alignment with organizational goals.

• Exercise business judgment and situational awareness to triage issues, resolve challenges, and represent the CFO/CAO's office with professionalism.

• Bachelor's degree in business administration, Communications, or related discipline preferred.

• Minimum of 7 years of executive-level administrative experience, including significant exposure to C-suite support within a complex, global, or matrixed corporate environment.

• Proven ability to manage multiple high-priority projects and stakeholders with exceptional organization and attention to detail.

• Strong business acumen and understanding of corporate operations, enabling effective prioritization and decision support.

• Excellent written and verbal communication skills with the ability to produce polished, executive-quality materials.

• High level of discretion, integrity, and professionalism in handling confidential and sensitive information.

• Proactive, resourceful, and solution-oriented mindset with strong critical thinking and situational judgment.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams and Zoom.

• Demonstrated ability to work independently while maintaining strong collaboration and partnership across leadership teams.