What are the responsibilities and job description for the Construction Office Manager (Industry Experience Required) position at 2M Locating, LLC?
About Us
2M General Engineering is a California-based utility locating and potholing contractor serving Caltrans, municipalities, and major general contractors. We deliver precision field data and project compliance to keep infrastructure projects moving safely and efficiently.
Role Overview
This role is for an experienced Construction Office Manager with a strong background in supporting construction field operations, compliance, and project accounting / job costing within a construction or engineering firm.
If your background is in general office administration or unrelated industries (e.g., retail, hospitality, education), your application will not be considered. We are looking for someone ready to go on day 1.
Core Responsibilities
Project & Office Administration:
- Administer contract review, prepare and issue subcontracts, and manage coordination of insurance and permit requirements.
- Set up jobs in QuickBooks, Paychex, Raken, and manage project closeouts.
- Maintain digital document systems across Google Drive, Pipedrive, and Asana.
- Ensure disciplined digital file management and compliance documentation for all projects.
Compliance & HR:
- Maintain company licensing, insurance, and OSHA compliance.
- Oversee employee onboarding,EPN, and safety program recordkeeping.
- Manage fleet compliance (DOT/MCP/IFTA/IRP).
Accounting & Financial Management:
- Manage Accounts Receivable and Payable, job costing, lien releases, and reconciliations in QuickBooks (or bill.com).
- Coordinate invoicing, billing portals, and collections.
- Liaise with CPA on tax filings, 1099s, and payroll reconciliation.
Payroll & Labor Compliance:
- Process certified payroll and union reporting in Paychex.
- Handle DIR/LCP Tracker uploads and maintain full labor compliance documentation.
- Track OCIP/CCIP reporting and worker comp audits.
Minimum Qualifications
- At least 3 years of full-time office management or accounting experience within the construction industry (civil, utility, engineering, or similar).
- Experience must include direct exposure to certified payroll, lien management, compliance reporting, and job cost accounting.
- Experience must include project closeouts requiring robust digital documentation and compliance recordkeeping.
Technical Skills:
- Proficient in QuickBooks, Paychex, and construction management tools (Raken, Pipedrive, Asana, or similar).
- Familiar with DIR/LCP, Prevailing Wage, OCIP/CCIP, and union compliance.
Core Traits:
- Systems thinker and process optimizer.
- Exceptional attention to detail and accountability under deadlines.
- Strong written and verbal communication.
Preferred Backgrounds:
We are seeking candidates with direct experience in construction, engineering, or public works office administration. Strong familiarity with certified payroll, lien releases, job cost accounting, public works bidding portals, and digital construction management platforms is required.
Please note: Applications without relevant industry experience - as well as those with backgrounds limited to retail, hospitality, or general office support - will not be considered for this role.
Job Type: Full-time
Pay: $70,000.00 per year
Benefits:
- Flexible schedule
Experience:
- Office manager experience: 2 years (Preferred)
- Bookkeeping: 2 years (Preferred)
- Prevailing Wage Payroll: 1 year (Preferred)
Work Location: Hybrid remote in Loomis, CA 95650
Salary : $70,000