Office Manager & Studio Administrator

2FORM Architecture is an established, collaborative 6-person architecture firm based in Eugene, Oregon. We specialize in creating thoughtful, high-design sustainable spaces. Because we operate as a lean, highly focused team, our studio environment functions like a close community—everyone's contribution directly impacts our success, and our Office Administrator is the central engine that keeps our daily operations, project tracking, and studio culture running flawlessly. 

Position Overview 

We are seeking a highly organized, trustworthy, and detail-oriented Office Administrator to manage our studio logistics, financial tracking, and basic HR functions. This critical role bridges daily studio operations and long-term project financial health. The position is responsible for significant operational ownership. 

The ideal candidate is a proactive problem-solver who loves building/maintaining clean systems, detail- oriented, , and is extremely comfortable learning or utilizing specialized project-accounting cloud platforms. 

Salary Range: $22/hr - $26/hr

Key Responsibilities 

• Financial & Project Invoicing: Manage weekly and monthly billing pipelines. Record employee time tracking data, generate client progress invoices, and track architectural project phases using Monograph, MS Excel and QuickBooks.

• Studio Operations: Maintain an organized, professional, and welcoming office environment. Monitor, procure, and organize office equipment, software licenses, dynamic material libraries, and general team supplies. Experience with Adobe Creative Suite is a plus.

• HR & Team Support: Facilitate basic HR support functions, including onboarding new team members, routing payroll documentation, maintaining confidential employee records, and helping orchestrate firm logistics.

• Client & Vendor Interface: Act as a warm, reliable point of contact for routine administrative inquiries, incoming mail, and basic facility vendor management.

Qualifications & Skills 

• Experience: 2 years of professional experience in office administration, bookkeeping, and project coordination—ideally within an architecture, engineering, design, or similar professional services firm.

• Accounting Software: Strong working knowledge of QuickBooks is required. Experience managing accounts receivable or client billing workflows is highly preferred.

• Project Tracking Tech: Experience with Monograph (or similar industry project-accounting systems like Deltek, Harvest, or BQE Core) is a major plus, but a proven track record of mastering specialized cloud tools quickly is perfectly acceptable.

• Autonomy & Trust: Proven ability to manage a 20 hour weekly workflow independently, prioritize shifting administrative demands, and maintain absolute confidentiality regarding financial and HR data.

• Communication: Concise, professional written and verbal communication skills matching a design forward professional business environment.

What We Offer 

• A great office culture, relaxed yet professional work environment, a stable, creative, and highly respectful studio culture, competitive pay that is commensurate with experience.  

• Exceptional schedule flexibility: set your core part-time hours to seamlessly balance external personal commitments and our business needs.