Contract Event Coordinator

The Event Coordinator, a consultant engaged through 24 Seven, will support the planning, coordination, and execution of corporate events, trade shows, internal meetings, and client-facing experiences. This role requires exceptional organizational skills, attention to detail, creativity, and the ability to thrive in a fast-paced, high-volume environment. The ideal candidate is a collaborative team player who brings energy, flexibility, and precision to every stage of event execution.

This consulting opportunity requires international travel and the ability to work onsite in the office five days per week.

Responsibilities

• Provide administrative and logistical support for the planning and execution of high-profile events.
• Assist in coordinating in-person, virtual, and hybrid events, including conferences, summits, internal meetings, brand activations, and client hospitality experiences.
• Coordinate event logistics, including venue sourcing, vendor management, catering, travel arrangements, accommodations, audiovisual production, shipping, and on-site support.
• Partner with cross-functional teams, including Marketing, Communications, Sales, Procurement, and other internal stakeholders, to ensure alignment on event objectives, branding, and messaging.
• Support all phases of event planning by maintaining project timelines, production schedules, budgets, run-of-show documents, and event checklists.
• Manage event registration platforms, attendee communications, RSVP tracking, and post-event surveys and reporting.
• Maintain accurate event documentation, contracts, invoices, and administrative records.
• Handle confidential information with discretion while ensuring compliance with company policies, procedures, and event standards.
• Provide on-site event support, including setup, attendee management, troubleshooting, and post-event wrap-up as needed.