What are the responsibilities and job description for the Property Preservation Specialist position at 24 Asset Management?
Job description:
This is a full-time position in our Miami office (Kendall area)
PROPERTY PRESERVATION SPECIALIST
Job Overview
Property Preservation Specialists are an integral part of our property management team, providing crucial administrative assistance in the execution and coordination of tasks related to Department of Housing and Urban Development (HUD) programs. This position requires organizational skills, attention to detail, and understanding of HUD procedures to help contribute to the smooth operation of our HUD-related activities.
Status: Full – Time, non-exempt (hourly)
Key Responsibilities
1. Documentation Management: Assist in the preparation, organization, and maintenance of documents, ensuring accuracy and compliance with HUD regulations.
2. Communication: Serve as a liaison between internal teams, vendors, and HUD representatives, facilitating clear and effective communication to ensure timely and accurate information exchange. Source new vendors when needed.
3. File Maintenance: Maintain organized and up-to-date files, including correspondence, reports, photos, and other relevant documentation.
4. Record Keeping: Keep detailed records of HUD-related activities, transactions, and communications, ensuring that all records are easily accessible and in compliance with record-keeping requirements.
5. Data Entry: Enter and update information in databases and systems related to HUD programs, maintaining accuracy and completeness of records.
6. Reporting: Assist in the preparation of regular reports for internal teams, summarizing key information related to HUD projects, when needed.
7. Compliance Monitoring: Support the monitoring of compliance with HUD regulations and guidelines, notifying appropriate personnel of any potential issues.
Qualifications
• High school diploma or equivalent; additional education or training in administrative support is a plus.
• Previous experience in administrative support, preferably in a real estate or property management setting.
• Familiarity with HUD programs and procedures is desirable.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills – comfortable on the phone
• A sense of urgency - the ability to manage workload and adhere to deadlines.
• Attention to detail and accuracy in data entry and record-keeping.
About the Company
24 Asset Management Corp, founded in 2007, specializes in property management for government and private entities. This includes marketing foreclosed properties and providing services such as cleanouts, landscaping, renovations, and repairs. With the help of the company’s large vendor network, we handle thousands of properties across all 50 states. Our focus is on superior customer service, using advanced technology and a results-driven team.
Work Environment
Work is performed in an office. The noise level in the work environment is usually quiet to moderate. The worker is not substantially exposed to adverse environmental conditions. This job is performed in a generally clean and healthy environment.
Benefits
- PTO
- Medical
- Dental
- Vision
- 401k
- Paid Holidays
Job Type: Full-time
Work Location: In person