Office Assistant / Front desk receptionist

Duration: 1 year

Hiring Time/ Period: 1-3 days

Shift Timing: Day

Shift Hours: 8 hrs.

Position Summary:

• The Administrative Assistant provides comprehensive administrative and clerical support within the Maximum Security Center.
• This position is responsible for preparing correspondence and reports, maintaining records, coordinating communications, scheduling meetings, managing calendars, and supporting daily office operations.
• The successful candidate must demonstrate professionalism, discretion, and the ability to handle confidential information in a secure correctional environment.

Key Responsibilities:

• Generate and prepare correspondence, reports, memoranda, and other administrative documents from written drafts, verbal instructions and other source materials.
• Maintain confidential records and information while exercising sound judgment and discretion.
• Prepare, maintain, and distribute meeting notes, minutes, and related documentation.
• Manage and maintain records of telephone, fax, and electronic communications.
• Coordinate conferences, meetings, and appointments with public officials, community representatives, providers, professionals, and other stakeholders.
• Respond to routine administrative inquiries through verbal and written communication.
• Review correspondence, memoranda, statements, and records for completeness and compliance with established policies and procedures.
• Independently draft routine and specialized correspondence as needed.
• Gather and compile information, maintain electronic and paper filing systems, and produce routine and ad hoc reports.
• Schedule appointments, maintain calendars, coordinate workflow, and assist in resolving administrative and operational issues.
• Represent management on assigned administrative matters.
• Perform general office support and clerical duties as assigned.

Required Qualifications:

• Experience providing administrative, executive, or office support services.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Experience preparing correspondence, reports, meeting minutes, and maintaining records.
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently while collaborating effectively with internal and external stakeholders.

Preferred Qualifications:

• Previous experience supporting executive-level or senior management staff.
• Experience working in a government, public sector, law enforcement, or correctional environment.
• Experience maintaining complex calendars and coordinating meetings with multiple stakeholders.
• Familiarity with records management and document retention practices.

Additional Information:

• This position is located within the Rhode Island Department of Corrections Maximum Security Center.
• Candidates must be comfortable working in a secure correctional facility environment and complying with all facility policies and security requirements.
• Assignment is expected to continue indefinitely based on operational needs.
• Background screening and facility clearance requirements may apply.

Must Have:

• Experience in Administrative & clerical support.

22nd Century Technologies, Inc. (TSCTI) is one of the fastest-growing IT Services Integrators and Workforce Solutions providers in the United States. Founded in 1997, TSCTI is a Certified National Minority Business Enterprise (MBE) with a workforce of 6,000 professionals, including 600 Cybersecurity Subject Matter Experts (SMEs), delivering mission-critical solutions across all 50 U.S. states, Canada, and Mexico.

Headquartered in Princeton, NJ, and McLean, VA, with 14 regional offices nationwide, TSCTI provides comprehensive solutions in Digital Transformation, Artificial Intelligence (AI), Cybersecurity, Cloud Computing, IT Infrastructure, Enterprise Modernization, DevSecOps, Managed Services, Workforce Solutions, and Healthcare Staffing. We are a trusted partner to Federal, State, Local, Education (SLED), Healthcare, and Commercial organizations, delivering innovative technology and talent solutions that enable our clients to achieve their strategic objectives.

As one of the nation's leading Healthcare Workforce Solutions providers, TSCTI supports federal healthcare systems, Veterans Affairs (VA) Medical Centers, state and local healthcare agencies, hospitals, clinics, laboratories, long-term care facilities, and commercial healthcare organizations. We recruit and place highly qualified healthcare professionals across a wide range of specialties, including physicians, advanced practice providers, registered nurses, allied health professionals, behavioral health specialists, laboratory personnel, pharmacy professionals, and healthcare administrative staff. Our healthcare solutions ensure continuity of care while maintaining the highest standards of clinical excellence and regulatory compliance.

With a strong commitment to quality and compliance, TSCTI operates through CMMI Level 3 (Development & Services) and ISO 9001, ISO 20000, and ISO 27001 certified processes, ensuring consistent service excellence, operational maturity, and information security. Today, we proudly support 14 of the 15 Federal Executive Departments, 37 Federal agencies, 50 State governments, 115 Local agencies, 37 School Districts, numerous healthcare organizations, and 80 Fortune 500 and commercial clients.

TSCTI has earned numerous industry recognitions, including being named among Forbes America's Best Large Employers, Forbes Best Employers for Veterans, Forbes Best Employers for Tech Workers, Newsweek's America's Greatest Workplaces for Diversity, and a 13-time Inc. 5000 honoree. The company has also been recognized by the Washington Business Journal as one of the Best Places to Work and continues to expand its capabilities through strategic innovation, acquisitions, and investments in emerging technologies.

At TSCTI, our people are our greatest strength. We are committed to fostering an inclusive, collaborative, and growth-oriented workplace where innovation thrives and careers flourish. Whether delivering cutting-edge technology solutions or connecting exceptional talent with meaningful careers, we consistently exceed our clients' expectations while empowering our employees to succeed.

Equal Opportunity Employer

22nd Century Technologies, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.