Administrative Assistant I, Cardiology Admin

Position: Administrative Assistant I Department: Cardiology Admin, St. Elizabeth's Medical Center Schedule: 40 Hours (Days) I. Position Function: This position functions as a member of the administrative team by performing a variety of duties to ensure the smooth day-to-day operations of the division. Duties include, but are not limited to, answering telephones, making appointments, scheduling procedures and testing, typing, transcription, data and charge entry, verifying and obtaining authorizations and referrals, management of clinical and claims “buckets” in electronic system. II. Job Relationships: The Administrative Assistant reports directly to the Office Manager but interacts administratively with the physicians as assigned. III. Authority: Has the authority to carry out the directives of the Office Manager. Has the authority to carry out the day-to-day activities involved in the operation of the division, within the overall boundaries of policies, procedures, and departmental protocols. IV. A. Responsibilities/Essential Functions: 1.) "Provides superior customer service to internal and external clients, customers, and patients as referenced in the Service Excellence Standards." Performs duties and provides assistance according to policy and procedures, as well as any directives from the Office Manager. Answers all telephone calls in a pleasant manner utilizing the scripted messaging provided by management. Triage calls appropriately taking into consideration the extent of emergency or priority of the call, takes messages, follows through with each message ensuring that the proper physician or staff member has received the information, and provides routine information to callers. Effectively communicate with patient status of appointment and especially should there be any delays in service, and immediately involve management for service recovery to address a patient complaints about service. Prepares the daily schedules for the office, prepares patient charts ensuring that the proper chart has been selected and the appropriate information has been uploaded to the chart (i.e., recent notes, etc.). Schedules patients' appointments and appropriate testing for patients as directed. Verifies information from patients including demographic and health insurance information. Confirms patient appointments and testing. Provides coverage for vacations, sick, meal breaks, or when needed. Prepares documents for billing physician encounters, enters data, ensures that referrals and authorizations are received, etc. Type correspondence, forms and other documents as requested. Enters information into the computer system. Transcribes dictation of a highly confidential nature. Organizes and updated files, charts, and records. Uses discretion at all times to ensure patient confidentiality. All other duties as assigned. B. Responsibilities/Non-Essential Functions: V. Reporting Requirements: Reports trends in adverse patient occurrences as soon as detected to the physician and the Office Manager. Reports to the physicians and the Office Manager any quality issues requiring consideration or action. VI. Accountability: Shall be accountable for maintaining the confidentiality and security of all patient-related data and information. Shall be accountable for abiding by all relevant policies and procedures. VII. Qualifications: Minimum Education: High school diploma required, Associates Degree preferred. Minimum Experience: · One to two years related experience, preferably in a health care setting. Minimum skills/abilities: Medical terminology preferred. Word-processing and computer data entry experience preferred. Typing skills must be a minimum of 40 wpm. Ability to fluently read, write, speak and understand the English language required. Strong communication skills. Russian speaker required. Strong interpersonal and telephone skills required. Knowledge of insurance coverage systems, including but not limited to co-payments, referrals, HMO, PPO and capitated products, preferred. Experience with organization of electronic medical charts preferred. Ability to analyze operational issues and solve them creatively. Training: Training in the courses of Quality Improvement, Performance Improvement and other educational programs are encouraged. Compensation Range: $18.78- $27.90 This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, and licensure/certifications directly related to position requirements. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), contract increases, Flexible Spending Accounts, 403(b) savings matches, earned time cash out, paid time off, career advancement opportunities, and resources to support employee and family wellbeing. Equal Opportunity Employer/Disabled/Veterans According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. Working at Boston Medical Center is more than a job. It’s a chance to make a difference as part of our mission to provide exceptional and equitable care to all. As a nationally-recognized leader in health equity, nursing, initiatives to combat climate change, and many other areas, BMC is dedicated to improving the health of our community in Boston and beyond. BMC’s mission to provide exceptional care without exception extends to our employees, and we have been recognized as a top employer and best place to work. A strong sense of teamwork and support for our staff are the bedrock of BMC, as we know that we can only provide exceptional care to patients when our staff are cared for too. Boston Medical Center is an equal employment/affirmative action employer. We ensure equal employment opportunities for all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request. Boston Medical Center participates in the Electronic Employment Verification Program. As an E-Verify employer, prospective employees of BMC must complete a background check before beginning their employment at the hospital. BMC requires all staff to be vaccinated against COVID-19 and flu, as well as receive a booster dose of the COVID-19 vaccine. According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment. To avoid becoming a victim of an employment offer scam, please follow these tips from the FTC: FTC Tips

Salary : $19 - $28