Grant Administrator

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The Grant Administrator will play a critical role in supporting the Office of Sponsored Programs by assisting with administrative and operational tasks associated with grant funding. This individual will assist the Manager of Sponsored Programs in pre-award and post-award activities, ensuring compliance with institutional policies, sponsor guidelines, and federal regulations. The ideal candidate is highly organized, detail-oriented, and capable of effectively collaborating with faculty, staff, and external stakeholders to facilitate successful grant management. Key Responsibilities Pre-Award Administration Assist in identifying funding opportunities that align with departmental priorities. Support the preparation and submission of grant proposals, including budgets, justifications, and required documentation. Coordinate with faculty and other stakeholders to gather information and meet deadlines for proposal submissions. Ensure proposals comply with sponsor guidelines, university policies, and applicable regulations. Maintain accurate records of all submissions and provide regular updates on proposal status. Post-Award Administration Assist in managing awarded grants, including budget monitoring, expenditure tracking, and compliance with sponsor requirements. Prepare financial reports and other documentation for grant sponsors and principal investigators as needed. Serve as a point of contact for faculty and staff regarding questions on grant spending, reporting, and compliance. Coordinate with internal departments (e.g., Business office, ORA, etc) to ensure proper allocation and use of grant funds. Monitor project timelines and ensure all reporting and deliverable deadlines are met. Compliance and Policy Adherence Maintain up-to-date knowledge of sponsor regulations, including federal and non-federal funding guidelines. Ensure compliance with institutional policies, including effort reporting, cost-sharing, and allowable costs. Support audits by preparing necessary documentation and addressing auditor inquiries. Administrative Support Develop and maintain tools and resources to streamline grant processes. Create and update grant records in UM systems or other grant management software. Organize training sessions and workshops for faculty and staff on grant-related topics. Provide clerical support for grant meetings, including scheduling, note-taking, and follow-ups. Qualifications Education and Experience Bachelor’s degree required, preferably in business administration, public administration, accounting, or a related field. A minimum of two years of experience in grant administration or a related field, with knowledge of both pre-award and post-award processes. Experience in higher education or research administration preferred. Skills and Competencies Excellent organizational and project management skills with the ability to prioritize tasks effectively. Strong attention to detail and accuracy in financial and administrative work. Excellent interpersonal and communication skills, both written and verbal. Ability to work collaboratively with diverse teams in a fast-paced environment. Strong proficiency in Microsoft Excel. Working Conditions This position is primarily office-based with some flexibility for remote work as approved. May occasionally require extended/weekend hours to meet deadlines. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: A8 The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. Transforming lives With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.