Contract Specialist 1 - Supply Chain

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet. Contract Specialist 1 The University of Miami/UHealth department of Supply Chain has an exciting opportunity for a Full Time Contract Specialist 1 to work in Hialeah, FL. The Contract Specialist 1 - Supply Chain (H) assists in the preparation of contractual provisions and the administration of contract proposals to ensure compliance while evaluating contract compliance and advises others on contractual rights and obligations. The Contract Specialist 1 - Supply Chain (H) establishes system codes and testing of functions and maintains the setup of Suppliers; accounts, cost centers, and other pertinent data to allow all systems to operate flawlessly on a day-to-day operation. Core Responsibilities Participates in the development and fulfillment of contract requirements in the purchase or sale/delivery of equipment, materials, products, or services. Evaluates contract compliance and advises others on contractual rights and obligations. Requests or approves amendments to contract terms or contract extensions. Reviews new and/or continuing contract and service agreements to ensure the terms comply with legal guidelines, contracting principles, and cost constraints. Help Purchasing and suppliers on technical issues. Assists in the preparation of contractual provisions and the administration of contract proposals. Researches federal, state, and local laws and requirements and their effect on bids, agreements, and contracts. Conducts contract analysis and supports modifications to contracts as needed. Advises on the creation of policies, procedures, and clauses to conform term language to improve efficiency and effectiveness of the contract development process. Works with the legal department as needed to conform term language and draft complex contracts and agreements. Utilizes price and cost analysis techniques to support the development of cost-related sections of solicitation documents. Adheres to University and unit-level policies and procedures and safeguards University assets. Department Specific Functions The Contract Specialist 1 provides support in the preparation, coordination, and monitoring of support services-related contracts, including sourcing, negotiation, execution as directed, and compliance monitoring. This role assists senior contracting staff and helps ensure contracts meet organizational, legal, and regulatory requirements while supporting the strategic goals of Supply Chain. Key Responsibilities include, but are not limited to: Assist in drafting, reviewing, and negotiating standard contracts related to, but not limited to, administrative and business support, IT and technical support, Human Resources (HR), Revenue Cycle, and professional services, escalating complex items to senior staff as need. Collaborate with internal departments, including but not limited to Revenue Cycle, HR, Legal, IT, Risk Management, and Finance, to ensure contract terms align with institutional policies. Coordinate the contract intake process via platforms such as Conga or Workday. Maintain contract files, track key dates, and monitor renewal timelines within contract management systems. Provide support for RFPs, benchmarking activities, and vendor evaluations. Prepare, organize, and maintain accurate records and documentation to support audits and internal reviews. Provide basic guidance to departments on contracting procedures and direct them to appropriate resources when needed. Perform other duties as assigned. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary. CORE QUALIFICATIONS Bachelor’s degree in relevant field Minimum 1 years of relevant experience Knowledge, Skills and Attitudes Skill in collecting, organizing, and analyzing data. Ability to recognize, analyze, and solve a variety of problems. Ability to exercise sound judgment in making critical decisions. Ability to maintain effective interpersonal relationships. Any relevant education, certifications and/or work experience may be considered. The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: H8 The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.