What are the responsibilities and job description for the Executive Personal Assistant position at 2-POV Architectural Studio LLC?
Company Description:
2-POV Architectural Studio LLC is an architectural firm that specializes in merging client needs, programs, and brand with thoughtful design, code compliance, and functional space utilization. The studio emphasizes a collaborative, dual-point-of-view approach that results in holistic, well-integrated architectural solutions. With extensive project experience across the design and building industry, 2-POV focuses primarily on North America while also drawing on work completed in South America and Canada. The firm has strong local ties with developers and owners in the Washington, DC area, and its influence extends to projects in other regions of the country. Team members join a practice that values regional knowledge, diverse consultants, and design excellence.
About the Role:
We are seeking a highly organized, proactive, and resourceful Executive Personal Assistant to support the two principals of 2-POV Architectural Studio. This role combines traditional executive assistant responsibilities with personal assistant duties, helping ensure both business operations and personal logistics run smoothly. The ideal candidate is detail-oriented, trustworthy, adaptable, and comfortable managing a wide variety of tasks with professionalism and discretion.
Key Responsibilities:
Executive Support
- Manage complex calendars and scheduling for two principals
- Coordinate meetings, appointments, and travel arrangements
- Prepare meeting agendas and take meeting minutes as needed
- Organize and maintain digital and physical files
- Assist with document preparation, correspondence, and administrative projects
- Coordinate office vendors and service providers
- Track action items and follow up on outstanding tasks
- Assist with office organization and operational needs
- Coordinate office cleaning and maintenance vendors
Personal Assistance
- Schedule personal appointments, including medical, dental, and other services
- Make restaurant reservations and coordinate personal events
- Arrange personal and business travel, including flights, hotels, transportation, and itineraries
- Coordinate household vendors and service providers
- Manage dry cleaning drop-off and pickup
- Run occasional errands, including lunch pickup and other time-sensitive requests
- Assist with personal organization and household logistics
Qualifications:
- Strong organizational, time-management, and multitasking skills
- Excellent written and verbal communication abilities
- Ability to prioritize competing demands and adapt to changing priorities
- High level of discretion, professionalism, and confidentiality
- Proficiency with Microsoft Office and calendar management systems
- Valid driver's license and reliable personal vehicle
- Ability to work independently, take initiative, and anticipate needs
Preferred Qualifications:
- 2 years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role
- Experience supporting business owners, executives, or entrepreneurs
- Experience coordinating both professional and personal affairs
- Familiarity with architecture, design, construction, or professional services firms
- Experience managing vendors and service providers
Work Environment & Transportation:
This position is primarily office-based and requires regular in-person attendance at our office. While many responsibilities can be completed from the office, the role will occasionally require local travel to run errands, attend appointments, coordinate vendors, or provide other support to the principals.
The employee will be expected to use their own vehicle when performing these duties and will be reimbursed at the current IRS standard mileage reimbursement rate.
While this is not a remote position, occasional work-from-home flexibility may be available when job responsibilities and schedules permit.
Ideal Candidate:
You are someone who thrives on creating order, enjoys helping others stay organized, and takes pride in being one step ahead. No task is too big or too small—from coordinating travel and preparing meeting notes to scheduling appointments and picking up lunch. You are dependable, resourceful, and capable of handling sensitive information with discretion.
To apply, please submit your resume and a brief cover letter describing your experience supporting executives, business owners, or private individuals to Christine Gonzalez at christine.gonzalez@2pov.net