What are the responsibilities and job description for the Administrative Assistant/ Shipping & Receiving Coordinator position at 1stVision Inc.?
Administrative Assistant / Shipping & Receiving Coordinator
Position Summary
This role is responsible for managing day-to-day stockroom operations within an office environment, including shipping, receiving, inventory control, RMA processing, and invoicing. The ideal candidate is highly organized, detail-oriented, and able to work independently to resolve issues and ensure smooth operations. This position also supports general office functions, so collaboration and flexibility are essential.
Key Responsibilities
- Manage all shipping and receiving activities, including verifying, processing, and documenting incoming and outgoing shipments
- Oversee RMA (Return Merchandise Authorization) processes, ensuring accurate tracking, timely resolution, and proper handling of returned products
- Maintain accurate inventory records by monitoring stock levels, conducting cycle counts, and reconciling discrepancies
- Prepare, review, and process customer and vendor invoices with a high degree of accuracy and timeliness
- Coordinate with vendors, freight carriers, and internal teams to support efficient and cost-effective logistics operations
- Maintain organized and up-to-date records for shipments, returns, inventory transactions, and invoicing
- Identify process gaps and independently troubleshoot logistics, inventory, and documentation issues
- Contribute to continuous improvement initiatives within inventory and logistics operations
- Provide general administrative and office support as needed
Required Skills & Qualifications
- Strong team player with a collaborative mindset
- Hands-on experience with shipping, receiving, inventory management, RMA processing, and invoicing
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- Excellent organizational skills with strong attention to detail and data accuracy
- Proven ability to problem-solve independently and take ownership of tasks
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Experience in warehouse, logistics, or supply chain operations preferred
- Ability to lift up to 25 lbs