Strategic Purchasing Specialist

In this position, the Purchasing Specialist will oversee all purchasing requests generated by the Parts Department and manage the full purchasing workflow from request review to vendor payment. This role is central to maintaining smooth operations for the Maintenance Department, ensuring that parts are ordered correctly, documentation is complete and accurate, and all financial transactions are properly processed. The Purchasing Specialist will also communicate regularly with internal departments and external vendors to resolve discrepancies, track orders, and ensure the timely delivery of materials.

This opportunity requires a candidate who is comfortable handling paperwork, digital files, financial data, and vendor communication. The work environment is fast-paced, requiring strong organizational skills and the ability to identify and resolve issues proactively. Candidates must be able to read and interpret work orders, purchase orders, and related documents while managing multiple tasks simultaneously.

Essential Functions:

· Review, verify, and process purchasing requests from the Parts Department

· Maintain order status updates and ensure accuracy throughout the purchasing process

· Process vendor payments and maintain comprehensive financial records

· Verify all transaction details for accuracy and completeness

· Resolve issues related to incorrect orders, invoicing discrepancies, or payment delays

· Support internal departments with purchasing updates and financial information

· Review, verify, and process purchasing requests from the Parts Department

· Maintain order status updates and ensure accuracy throughout the purchasing process

· Process vendor payments and maintain comprehensive financial records

· Verify all transaction details for accuracy and completeness

· Resolve issues related to incorrect orders, invoicing discrepancies, or payment delays

· Support internal departments with purchasing updates and financial information

Education & Experience Requirements:

· High School Diploma or equivalent required

· Associate’s degree in business management or accounting preferred

· Valid Driver’s License required

· Minimum one year of experience in a parts inventory or warehouse environment