What are the responsibilities and job description for the Legal Administrative Support Specialist position at 1st Choice LLC?
We are seeking a highly organized and tech-savvy Legal Administrative Support Specialist to assist a Legal Compliance office with critical administrative operations. The ideal candidate will be proficient in Filevine (legal case management software), skilled in Google Suite, and capable of handling complex scheduling and data entry tasks with accuracy and discretion. This role is perfect for someone who thrives in a fast-paced environment and brings a high level of attention to detail and digital fluency.
- Employment Type: Full-Time; On-Site; 35 hours per week,
- Work Schedule: Monday – Friday, 8:00 AM – 3:00 PM; there is flexibility with start time
Key Responsibilities
Scheduling & Coordination
- Manage calendars, schedule meetings, and coordinate logistics
- Monitor deadlines and ensure timely reminders for key deliverables
Data Entry & Case Management
- Enter and update legal and compliance-related data in Filevine
- Maintain organized digital records for efficient retrieval and audit readiness
Technology & Document Support
- Utilize Google Suite (Docs, Sheets, Drive, Calendar, Gmail) to create and share documents
- Support the formatting and preparation of reports, letters, and forms
Administrative Operations
- Respond to internal and external inquiries with professionalism
- Maintain office files, order supplies, and support day-to-day coordination
Assist with compliance tasks and special projects as assigned
Qualifications
Education
- High school diploma or equivalent required
- Associate’s degree or higher in business administration, legal studies, or related field preferred
Experience
- 2 years of administrative experience, preferably in a legal, compliance, or school system environment
- Prior experience using Filevine or similar legal/case management platforms is strongly preferred
Technical Skills
- Proficient with Filevine or equivalent software
- Strong command of Google Suite (Docs, Sheets, Drive, Gmail, Calendar)
- Excellent typing speed and data accuracy
Professional Attributes
- Highly organized and detail-oriented
- Strong written and verbal communication skills
- Ability to manage multiple priorities and maintain confidentiality
Additional Requirements
- Candidates must be able to pass a background investigation, which may include fingerprinting and/or drug screening prior to onboarding.
Pay: $20.00 - $22.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $20 - $22