What are the responsibilities and job description for the Office Manager position at 160over90?
Who We Are:
160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.
The Role and What You’ll Do:
The Office Manager oversees general office administration inclusive of operational duties, hospitality coordination and personnel support to maintain a high-functioning and welcoming office environment. As the first point of contact within the agency, the Office Manager contributes to the overall experience employees, clients and vendors have when coming into our physical office space. This individual embodies our agency value set and is a proactive problem solver, highly organized, friendly and approachable.
Operational Duties
WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.
160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.
The Role and What You’ll Do:
The Office Manager oversees general office administration inclusive of operational duties, hospitality coordination and personnel support to maintain a high-functioning and welcoming office environment. As the first point of contact within the agency, the Office Manager contributes to the overall experience employees, clients and vendors have when coming into our physical office space. This individual embodies our agency value set and is a proactive problem solver, highly organized, friendly and approachable.
Operational Duties
- Provide reception/front desk support to welcome employees, clients and vendors into agency
- Coordinate with office staff to secure and book conference rooms for high profile meetings or client visits
- Sort inbound mail/packages and deliver to employees and prepare outgoing mail/packages, handle interoffice Campus Ship
- Liaison with building/property management to coordinate custodial service, office maintenance, repairs and vendor visits
- Manage and maintain building and security access systems
- Alerting agency staff for building-wide notifications (office closures, snow removal status, fire drills, power outages, etc)
- Activate/deactivate security badges for new/leaving employees in partnership with HR, including maintaining an employee log of all active security badges for reference
- Serve as St. Louis representative for the Culture Committee including planning and executing events / initiatives
- Keep building spaces neat, orderly and organized
- Order/maintain inventory of office supplies
- Serve as a liaison with WME Group facilities team, providing occupancy reports and ad hoc requests
- Maintain office equipment and schedule maintenance/repairs as needed
- Partner with IT to troubleshoot A/V tech and conference room systems as needed
- Other duties as requested by St. Louis leadership team
- Maintain kitchen, bar, soda fountain, draft beer, and coffee areas, inclusive of:
- Running and unloading dishwashers
- Cleaning and sanitizing coffee machine
- Wiping down counters and sink areas
- Bi-weekly clean out/wipe down of refrigerators (employees will be asked to remove or toss anything in fridge prior to wipe down)
- The office manager is not expected to regularly hand wash or load dirty dishes into dishwasher, but may be required from time to time
- Order working meals and assist with conference room set up/tear down, inclusive of:
- Quarterly Agency and other communication meetings
- Client or Leadership-approved working meals
- Culture Club led meals, happy hours, outings and events
- Order and restock of office snacks, beverages, bar, coffee, etc.
- Maintain shared budget tracker with finance leads to manage budget for office supplies, food and beverage, and special events as well as Culture Committee budget
- Provide receipts and prepare expense reports for charges incurred in maintaining office needs
- Submit and approve building invoices using Esker
- Maintain office seating chart and parking allocations in partnership with leadership team
- Coordinate and manage office moves
- Assist with coordinating on-boarding, badge/access, desk set up for new employees
- Build relationships with agency teams across all departments
- Sustain a clear, cool head under pressure, especially when the unexpected occurs
- Exude confidence and possess a go-getter attitude with zero ego
- Strong written and oral communication skills
- Experience working with various teams and juggling concurrent work streams
- Proficient in MS Office (Teams, Word, Excel, PowerPoint & Outlook)
- Time management, prioritization and organization
- Eye for hospitality and “details” that create an exceptional employee/guest experience
- Detail-oriented and proactive
- Professional demeanor
- Part time with flexible hours, ~30 hours/week
- Benefit eligible
- Monday - Thursday in office
WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.
Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.