General Magistrate Assistant

SUMMARY

This position is responsible for administrative support to the Magistrate. The assistant is responsible for preparing and maintaining the Magistrate’s court and professional calendar; Reviewing submissions from parties, lawyers and Clerk primarily via email and the court’s internal case management system viewer (JVS) for transmission to the Magistrate for further action; Organizing, maintaining, and tracking work submitted to and from the Magistrate; Reviewing relevant portions of electronic court files for compliance and completeness prior to submitting the case to the Magistrate for review; Responding to emails, US Mail and phone calls; Drafting proposed orders and/or reports and recommendations; case management; Maintaining dockets, tracking and managing requests for continuances, tracking report and recommendations and/or orders; scheduling motions, hearings, conferences and trials. Interacting and establishing relationships with Magistrates, Judges, Clerk of Court staff, attorneys, law enforcement, social services, and the general public.

ESSENTIAL DUTIES

• Works independently under general supervision according to procedures while developing work methods
• Composes/drafts and/or types correspondence, court orders, pleadings, memoranda, reports, e-mails, and other documents observing strict confidentiality.
• May assist the Magistrate in special projects, including case management, research and typing; develops and maintains working relationship with Clerk of Court office to ensure efficient delivery of services.
• May provide temporary coverage for other Magistrate Assistants at other court annexes.
• Attend staff and other professional meetings.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

MINIMUM QUALIFICATIONS / KNOWLEDGE, SKILLS & ABILITIES

Bachelor’s Degree and two years of experience working in business administration, paralegal, secretarial skills or a closely related field.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of the legal system, specifically dependency and family court divisions.
• Knowledge of the rules of English grammar, spelling, punctuation.
• Ability to work within deadlines to complete projects and assignments.
• Proficient in Microsoft Word, Outlook and Excel.
• Ability to prioritize work and communicate effectively verbally and in writing.

ADDITIONAL INFORMATION

During the Application Process please upload the following ATTACHMENTS if applicable:

• Proof of education
• Proof of certifications/licenses

NOTICE:

Incomplete applications will not be considered. Applications must be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate against any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”