What are the responsibilities and job description for the Event Coordinator position at 1214 Hospitality Group?
Job Summary
We are seeking a dynamic and highly organized Event Coordinator to lead the planning, execution, and management of diverse events. This role offers an exciting opportunity to craft memorable experiences by coordinating all aspects of event logistics, vendor relationships, and client communication. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a passion for delivering outstanding service. As an integral part of our team, you will ensure every event runs smoothly from concept to completion, creating lasting impressions for clients and guests alike. This role does require working some nights, weekends and holidays.
Responsibilities
- Collaborate with clients to understand their vision, needs, and budget requirements for each event.
- Develop detailed event plans, timelines, and budgets while managing multiple projects simultaneously.
- Coordinate all logistical elements including venue setup, catering, audiovisual needs, décor, and guest accommodations.
- Utilize event management software and CRM systems to streamline planning processes and maintain clear communication with clients and team members.
- Lead a team of staff or vendors during events to ensure seamless execution and exceptional guest experiences.
- Conduct post-event evaluations to gather feedback, analyze success metrics, and identify areas for improvement.
Requirements
- Proven experience in event planning or management within the hospitality industry or related fields such as hotel or restaurant operations.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity using event management software and CRM systems.
- Excellent communication skills—both written and verbal—to effectively liaise with clients, vendors, and team members.
- Demonstrated project management capabilities with the ability to handle multiple deadlines efficiently.
- Knowledge of catering operations, banquet services, hotel logistics, or fundraising is highly desirable.
- Exceptional organizational skills with attention to detail in all aspects of event coordination.
- Ability to lead teams confidently while maintaining a positive attitude under pressure.
- Hospitality or venue experience such as hotels or restaurants is preferred; prior guest services or banquet experience is a plus.
Join us as an Event Coordinator if you’re passionate about creating extraordinary experiences! Bring your energy, creativity, and expertise to deliver events that leave lasting impressions while advancing your career in a vibrant environment dedicated to excellence in hospitality and event management.
Work Location: In person