What are the responsibilities and job description for the Business Office Coordinator position at 12 OAKS MANAGEMENT?
The Business Office Coordinator is responsible for coordinating and managing the office function, which includes but is not limited to accounts receivable, collections, accounts payable, payroll and resident and employee files for the Community and providing assistance to the Executive Director.
PRIMARY DUTIES & RESPONSIBILITIES
- Responsible for localized accounting functions for the community, including establishing ongoing procedures to collect and review information needed to assist in billing and accounting support services to meet business performance results, deadlines and reporting
- Responsible for collection of all census activity from departments for submission to home office
- Follows the monthly due dates calendar to ensure all financial data expectations and deadlines are met
- Responsible for all Accounts Receivable collection procedures
- Distributes resident billing timely and responds and researches resident and family inquiries in regards to charges, billing and payments
- Assigns all expenses to the proper department code numbers
- Makes bank deposits daily
- Maintains the petty cash process including ledger accounting for disbursements
- May participate in monthly budget variance conferences and provide reports
- Prepares refund requests for residents when applicable
- Performs Onboarding process of new hires to include paperwork and setting up in time clock
- Processes payroll to include inputting missed punched, holidays, getting proper approval, and submission on assigned day
- General accounting duties as necessary
- Performs all other tasks as requested
QUALIFICATIONS & PHYSICAL REQUIREMENTS
- Desire to work with the seniors in an environment that upholds their privacy, dignity, choice, independence, and individuality
- Excellent math skills
- Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly
- Professional appearance and demeanor
- Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment
- Able to deal with confidential information appropriately
- Strong attention to detail and interest in accuracy
- Able to communicate effectively with all levels of management, associates, residents, family members, and outside contacts
- Ability to maintain financial and other records with an attention to detail, providing needed information as requested
- Highly professional and dependable
- Strong problem and analytical skills
EDUCATION & EXPERIENCE
- High school diploma or GED required
- Prefer at least two-year college education
- Supervisory/management experience preferred
- Experience with business applications and accounting software