What are the responsibilities and job description for the Assistant Career Services Specialist position at 1199SEIU Family of Funds?
Requisition #:
7327-7332TEF
# of openings:
6
Employment Type:
Full time
Position Status:
Long Term Temporary
Category:
Non-Bargaining
Workplace Arrangement:
Hybrid
Fund:
1199SEIU Training and Employment Funds
Job Classification:
Non-Exempt
Responsibilities
- Assist with scheduling and managing data entry for job seeker participation in career services programs.
- Track member engagement and ensure accurate documentation of career services activities.
- Provide general administrative support to the Career Services Unit as needed.
- Help organize and prepare for career development workshops, including scheduling, material preparation, and registration management.
- Assist with logistical arrangements to ensure smooth workshop delivery.
- Respond to job seeker inquiries, offering guidance on career services and job search steps.
- Assist members with accessing available resources and provide support during recruitment events.
- Review job seekers' job readiness profiles and assign them to appropriate Career Services Specialists for further guidance.
- Guide job seekers through the Career Services baseline assessment process, ensuring they understand next steps.
- Maintain accurate and up-to-date records of member participation and services provided.
- Support Career Services Specialists with re-engagement efforts and performance tracking.
- Help coordinate logistics for job fairs and recruitment events.
- Assist employers and members during events to ensure successful engagement and outcomes.
Qualifications
- High School Diploma or GED required. Bachelor's degree in Human Resources or related field preferred.
- Minimum (2) two years of administrative experience in a job-related environment.
- Experience in a workforce development or career services setting.
- Bilingual candidates strongly encouraged to apply; proficiency in Spanish, Haitian Creole, or other languages is a plus.
- Strong organizational and multitasking skills.
- Familiarity with Learning Management platforms and software (e.g. Docebo)
- Familiarity with iCIMS or similar Applicant Tracking Systems (ATS).
- Willingness to travel throughout the five boroughs, Hudson Valley and Long Island as needed to support recruitment and placement activities.
- This position requires schedule flexibility, including participation in a rotating shift that alternates between a standard 9:00 AM–5:00 PM (in office) and a 12:00 PM–8:00 PM (remote) hybrid schedule to support job seekers during extended hours based on operational needs.
